Iowa Admin. Code r. 11-117.8

Current through Regsiter Vol. 46, No. 26, June 12, 2024

Rule 11-117.8 - Notice of solicitations

(1)General notification.

a.Bid posting. The department and each state agency shall provide notice of solicitations. The department and each state agency shall post notice of every formal competitive bidding opportunity and proposal to the official Internet site,bidopportunities.iowa.gov, operated by the department in accordance with Iowa Code sections 73.2, 8A.311, and 362.3. Instead of direct posting, the agency may add a link tobidopportunities.iowa.govthat connects to the website maintained by the agency on which requests for bids and proposals for that agency are posted. For the purposes of this subrule, a formal solicitation is as defined by the appropriate procurement authority. Informal competitive bidding opportunities and proposals may also be posted on or linked to the official state Internet site operated by the department.

b.Other forms of notice. Notice of competitive bidding opportunities and proposals may be provided by telephone or fax, in print, or by other means that give reasonable notice to vendors, in addition to the posting or linking of formal solicitations to the official Internet site operated by the department.

c.Posting of requests for architectural and engineering services. A request for proposals for architectural or engineering services may be posted electronically by a department or state agency in addition to other methods of advertisement required by law.

d.Bids voided. A formal competitive bidding opportunity that is not preceded by a notice that satisfies the requirements of this subrule is void and shall be rebid. This requirement shall be effective for formal competitive bidding opportunities issued on or after September 1, 2005.

(2)Targeted small business notification. State agencies, when using formal competition, shall provide a 48-hour notice of each procurement for goods to the targeted small business portal located at the Iowa economic development authority's website in conformance with Iowa Code section 73.16(2).

(3)Direct vendor notification. All procurement opportunities shall be directly communicated to vendors registered through the state's electronic procurement system, Vendor Self-Serve (VSS), if the vendors have indicated an interest in the type of good or service that is the subject of the solicitation. The notice shall be sent to the email or fax or other address entered on VSS by the vendor.

(4)Advertisement of construction procurement. Construction solicitations shall be published when work is to be done and the cost of the work exceeds $ 100,000 or the adjusted competitive threshold established in Iowa Code section 314.IB. The department shall publish notice to bidders in accordance with Iowa Code section 26.3.

(5)Vendor intent to participate. In the event the department elects to conduct any procurement electronically or otherwise, it may require that vendors indicate their intention to participate in the procurement process.

Iowa Admin. Code r. 11-117.8

ARC 0952C, IAB 8/21/2013, effective 9/25/2013

Amended by IAB November 21, 2018/Volume XLI, Number 11, effective 12/26/2018

Amended by IAB December 19, 2018/Volume XLI, Number 13, effective 1/23/2019