Section 60 IAC 1.1-1-3 - Disclosure of names and addresses for solicitation purposesAuthority: IC 5-15-5.1-20
Affected: IC 4-1-6-2; IC 5-15-5.1-10
Sec. 3.
The Oversight Committee will consider requests from agencies for authority to prepare lists of names and addresses for commercial or charitable solicitations only under extraordinary circumstances. In such cases the following conditions must be met:
(A) The agency must make a separate request to the Oversight Committee each time the agency wishes to prepare a list.(B) The agency in its request for authority must:(1) specify the type of personal information that will appear in the list;(2) certify that no confidential or restricted information is included with the names and addresses;(3) specify how the expected use of the list will result in a direct benefit to the citizens of Indiana that cannot otherwise be provided; and(4) describe the means to allow any person included in a list to have information about him/her deleted from any subsequent list prepared for commercial or charitable solicitation and to notify such persons of their right to be removed upon request.(C) The agency must require persons who obtain and use the list to pay the cost of preparation, including any associated costs of notifying data subjects of their right to be deleted from a list upon request.(D) The agency must require persons who request the list to agree to use the list only for the specific purposes that the Oversight Committee authorizes and must notify recipients of the list that unauthorized use will cause denial of future requests. If satisfied that the requirements of this section are met, the Oversight Committee may authorize by motion the preparation of the list of names and addresses.
Oversight Committee on Public Records; 60 IAC 1.1-1-3; filed Aug 1, 1980, 9:15 am: 3 IR 1480; readopted filed Dec 2, 2001, 12:20 p.m.: 25 IR 1268; readopted filed Nov 26, 2008, 1:50 p.m.: 20081217-IR-060080823RFAReadopted filed 11/19/2014, 3:10 p.m.: 20141217-IR-060140406RFA