25 Ind. Admin. Code 1.1-1-3

Current through October 31, 2024

Section 25 IAC 1.1-1-3 - Competitive sealed bids; public inspection

Authority: IC 4-13-1.3-4

Affected: IC 5-22-7; IC 5-22-7.3

Sec. 3.

The following information shall be subject to public inspection after the contract award:

(a) The invitation for bids;

(b) A list of all vendors who received the invitation for bids;

(c) The name and address of each bidder;

(d) The amount of each bid;

(e) A record showing the name of the successful bidder, the dollar amount of the bid, and the basis on which the award was made;

(f) The entire contents of the contract file except for proprietary information which may have been included with a bid such as:

(1) trade secrets,

(2) manufacturing processes,

(3) financial information not otherwise publicly available, or

(4) other data which does not bear on the competitive goals of public procurement, which was not required by the terms of the invitation for bids itself to be made available for public inspection. A bidder shall identify information which he proposes to remain confidential and bind it separately from the remainder of his bid.

Requests for public disclosure of information which a bidder has identified as proprietary shall be made to the department in writing. The department shall examine the information to determine the validity of the bidder's request for confidentiality and shall inform the bidder of his decision, which decision shall become a part of the contract file.

25 IAC 1.1-1-3

Indiana Department of Administration; 25 IAC 1.1-1-3; filed Dec 15, 1981, 1:45 pm: 5 IR 239; readopted filed Nov 20, 2001, 9:30 a.m.: 25 IR 1265; readopted filed Aug 26, 2008, 8:31 a.m.: 20080910-IR-025080549RFA

Readopted filed 10/31/2014, 1:19 p.m.: 20141126-IR-025140349RFA

Errata filed 9/9/2020, 11:02 a.m.: 20200923-IR-025200469ACA

Readopted filed 10/20/2020, 1:55 p.m.: 20201118-IR-025200463RFA