Section 210 IAC 3-1-2 - Administration and organizationAuthority: IC 11-8-2-5; IC 11-12-4-1
Affected: IC 11-12-4-1
Sec. 2.
(a) Each jail shall be managed by a jail administrator, supervised by the sheriff, to whom all employees or units of management are responsible.(b) Each sheriff shall prepare and submit, not later than March 31 after the conclusion of each calendar year, a written report setting forth the annual statistical data and the extent and availability of services and programs to inmates identifying major events that have occurred in the jail and unfunded operational needs. The report shall be directed to the circuit court judge, and copies shall be provided to the state jail inspector, president of the county council or city-county council, prosecutor, and president of the board of commissioners. The report shall also be provided to the county auditor and be maintained as a public record. At a minimum, the report shall include the following: (1) The total number of beds.(2) The total number of bookings with at least the top ten (10) identified by offense.(3) The average daily inmate population.(4) The total number of jail and in-custody deaths by type (suicide, natural causes, homicide) with a summary of each occurrence.(5) The number of escapes.(6) The total number of juveniles booked into the jail via waiver or direct file.(7) The availability of services provided at the jail.(8) A statement on the adequacy of jail staffing levels.(9) A statement on the maintenance and upkeep of the jail.(10) Unfunded needs and projects essential to jail operation and maintenance.(11) The average length of stay, for all inmates housed in the jail as of December 31, of the preceding year.(c) Each sheriff shall develop and maintain a manual of policies and procedures that shall guide the operation of the jail. This manual shall be sheriff's office property. All policies and procedures must be in writing and bear the signature approval of the sheriff. The sheriff shall encourage the participation of other community agencies in the development of policy for the jail through coordinated planning and interagency consultation. The advice and consultation of the sheriff's staff should also be included in the development of policies and procedures for each jail. The manual shall be updated as needed, reviewed annually, and documented with the sheriff's signature page in the manual. The manual shall be made available to all jail staff. It shall include, but not be limited to, the following:
(1) A statement of the: (D) purposes; of the jail.(2) Operations and maintenance of the jail.(3) Organizational staff and program structure of the jail.(4) A procedure for the monitoring of operations and programs through required inspections and reviews.(5) A system of written reports to the sheriff or jail administrator, at the sheriff's request, regarding the normal operation of the jail, including, at a minimum, the following: (A) Information on major development.(D) Staff and inmate morale.(E) Major problems and proposed plans to resolve them.(6) Staff training and professional development.Department of Correction; 210 IAC 3-1-2; filed Jul 27, 1981, 10:30 a.m.: 4 IR 1809; readopted filed Nov 15, 2001, 10:42 a.m.: 25 IR 1269; readopted filed Jul 6, 2007, 2:54 p.m.: 20070725-IR-210070277RFA; filed Sep 11, 2012, 2:30 p.m.: 20121010-IR-210110741FRAReadopted filed 10/2/2018, 8:46 a.m.: 20181031-IR-210180366RFA