Section 16.03.10.613 - ICF/IID: PATIENT FUNDSThe safekeeping of patient funds, under the program, is the responsibility of the provider. Accordingly, the administration of these funds requires scrupulous care in recording all transactions for the patient.
01.Use. Generally, funds are provided for personal needs of the patient to be used at the patient's discretion. The provider agrees to manage these funds and render an accounting but may not use them in any way.02.Provider Liability. The provider is subject to legal and financial liabilities for committing any of the following acts. This is only a partial listing of the acts contrary to federal regulations:a. Management fees may not be charged for managing patient trust funds. These charges constitute double payment as management is normally performed by an employee of the provider and their salary is included in reasonable cost reimbursement.b. Nothing is to be deducted from these funds, unless such deductions are authorized by the patient or their agent in writing.c. Interest accruing to patient funds on deposit is the property of the patients and is part of the personal funds of each patient. The interest from these funds is not available to the provider for any use, including patient benefits.03.Fund Management. Proper management of such funds would include the following as minimum:a. Savings accounts, maintained separately from facility funds.b. An accurate system of supporting receipts and disbursements to patients.c. Written authorization for all deductions.d. Signature verification.e. Deposit of all receipts of the same day as received.f. Minimal funds kept in the facility.g. As a minimum these funds must be kept locked at all times.h. Statement of policy regarding patient's funds and property.i. Periodic review of these policies with employees at training sessions and with all new employees upon employment.j. System of periodic review and correction of policies and financial records of patient property and funds.Idaho Admin. Code r. 16.03.10.613