Section 16.03.09.330 - PROVIDER'S RESPONSIBILITY TO MAINTAIN RECORDSThe provider must maintain financial and other records in sufficient detail to allow the Department to audit them as described in Section 305 of these rules.
01.Expenditure Documentation. Documentation of expenditures must include the amount, date, purpose, payee, and the invoice or other verifiable evidence supporting the expenditure.02.Cost Allocation Process. Costs such as depreciation or amortization of assets and indirect expenses are allocated to activities or functions based on the original identity of the costs. Documentation to support basis for allocation must be available for verification. The assets referred to in this Section of rule are economic resources of the provider recognized and measured in conformity with generally accepted accounting principles.03.Revenue Documentation. Documentation of revenues must include the amount, date, purpose, and source of the revenue.04.Availability of Records. Records must be available for and subject to audit by the auditor, with or without prior notice, during any working day between the hours of 8:00 a.m. and 5:00 p.m. at the provider's principal place of business in the state of Idaho. a. The provider is given the opportunity to provide documentation before the interim final audit report is issued.b. The provider is not allowed to submit additional documentation in support of cost items after the issuance of the interim final audit report.05.Retention of Records. Records required in Subsections 330.01 through 330.03 of this rule must be retained by the provider for a period of five (5) years from the date of the final payment under the provider agreement. Failure to retain records for the required period can void the Department's obligation to make payment for the goods or services.Idaho Admin. Code r. 16.03.09.330