Section 3-149-401 - Contract monitoring(a) Each purchasing agency shall formulate and implement a monitoring plan consisting of the following components: (1) A manual or other set of guidelines that includes the objectives, procedures, and requirements of the monitoring process;(2) Procedures for documentation of reporting problems or recommendations between the provider and the purchasing agency; and(3) A clear procedure for follow-up on recommendations, problems, and items requiring corrective action including deadlines for both reporting and responding to such items.(b) Coordination among agencies. Purchasing agencies shall coordinate monitoring activities to eliminate duplication of monitoring of a provider who has more than one contract with a purchasing agency. The administrator may assist the purchasing agencies in this coordination as practicable. Such activities may include monitoring of administrative and fiscal requirements. Each departmental coordinator shall coordinate with other purchasing agencies in reducing duplication of monitoring activities among purchasing agencies, where feasible.[Eff 6/19/99; am and comp JAN 23 2006] (Auth: § 103F-408)