Section 3-122-146 - Geographic or regional award contract(a) Geographic or regional award contract is a type of multiple-award contract made when goods or services are required to widely scattered locations or a particular requirement is of a local nature.(b) Geographic regions may include: (1) Oahu as region 1, and further subdivided into leeward 1A, central Oahu-lower IB, central Oahu-upper 1C, and windward ID;(2) Maui as region 2, Hawaii as region 3, Kauai as region 4;(3) Those vendors that can provide goods, services, or construction anywhere in the State would be identified as region 5, or they may select one or more of the regions in paragraphs (1) and (2) depending on their capabilities.(c) Geographic purchasing can be advantageous, or even necessary, for a number of reasons related to cost of transportation in terms of cost of the product or to the need for local service, and limits the purchases to firms located in the area involved and to firms which serve that area.(d) Geographic bidding should not be used, however, where a larger contract can satisfy agencies requirements by more effective competition and at lower costs.(e) If a regional award is anticipated prior to issuing a solicitation, the State shall reserve the right to make the award and the criteria for award shall be stated in the solicitation.(f) The procurement officer shall make a written determination setting forth the reasons for a regional award, which shall be made a part of the procurement file.[Eff 12/15/95; comp 11/17/97; am and comp MAR 21 2008] (Auth: HRS §§ 103D-202, 103D-322) (Imp: HRS §§ 103D-322, 103D-904)