Section 17-401.1-23 - Maintenance services(a) Maintenance, as defined in section 17-401.1-2, means monetary support provided to an individual for expenses, such as food, shelter, and clothing, that are in excess of the normal expenses of the individual and that are necessitated by the individual's participation in an assessment for determining eligibility and VR needs, or the individual's receipt of VR services under an IPE, or during post-employment services under an amendment to the IPE.(b) Examples of expenses that would meet the definition of maintenance are: (1) The cost of a uniform or other suitable clothing that is required for an individual's job placement or job seeking activities.(2) The cost of short-term shelter that is required in order for an individual to participate in vocational training at a site that is not within commuting distance of an individual's home.(3) The initial one-time costs, such as a security deposit or charges for the initiation of utilities, that are required in order for an individual to relocate for a job placement.(c) Maintenance shall be provided to the extent appropriate, when the following criteria are met: (1) The individual is unable to meet the costs of maintenance, in whole or part, that is in excess of the normal expenses of the individual and that are necessitated by the individual's participation in an assessment for determining eligibility or VR needs or the individual's receipt of VR services under an IPE. (A) The division has determined in accordance with section 17-401.1-13, that comparable services and benefits are not available, or can meet only part of the costs for the required services.(B) The division has determined in accordance with section 17-401.1-14, that the individual or, as appropriate, the individual's family, lacks the personal resources to meet the costs for required services, or can meet only part of the costs for required services.(2) The maintenance allowance does not duplicate a similar allowance provided to the individual in the individual's public assistance grant.(d) The following conditions shall govern the amount of money maintenance allowable: (1) The amount of maintenance for goods and services such as costs of a uniform or other suitable clothing for job placement or job seeking activities shall be based on the lowest cost for comparable goods and services in accordance with section 17-400.1-10.(2) The amount of maintenance for short-term shelter costs required for an individual to participate in training at a site that is not within the commuting distance of an individual's home shall be based on the travel per diem rates used for State employees in the BU-13 collective bargaining agreement.(3) The amount of maintenance for one-time costs, such as a security deposit or charges for the initiation of utilities required for an individual to relocate for a job placement shall be based on the minimum cost required.(4) Amounts and duration of maintenance expenses shall be documented in the IPE. The division's record of services for the individual shall contain written justification of the following: (A) The need for maintenance services in accordance with this section.(B) Unusual duration or conditions attached to the maintenance service.(C) Any exceptions applied to allowance amounts in accordance with sections 17-400.1-10 and 17-400.1-11.(5) Money maintenance allowances shall be paid by purchase order authorized by the division. (A) Purchase orders for more than one month shall be authorized and used when the primary services being supported can be expected to last more than one month.(B) The duration of the purchase order shall depend upon the expected duration of the concurrent primary service.(C) Purchase orders cannot be extended beyond June 30. A new purchase order is needed for each fiscal year.(D) The purchase order shall be prepared initially so as to enable the individual to receive the money maintenance allowance on the first day of participation in the concurrent primary service, when applicable.Haw. Code R. § 17-401.1-23
[Eff AUG 13 2007] (Auth: HRS §§ 347-4, 348-3, 348-6; 29 U.S.C. §§709, 723; 34 C.F.R. §361.50 ) (Imp: HRS §§ 347-4, 348-3, 348-6; 29 U.S.C. §§709, 723; 34 C.F.R. §361.50 )