Section 11-148.1-24 - Record of adult with I/DD(a) The record of the adult with I/DD shall be kept by the adult foster home and shall include the following information:(1) The name and birth date of the adult with I/DD;(2) The adult foster home admission and discharge dates, if applicable, for the adult with I/DD;(3) The name of the primary care physician for the adult with I/DD, including the physician's address and telephone number;(4) Emergency contact information for the adult with I/DD;(5) Copies of annual medical examinations of the adult with I/DD, and other periodic examinations, evaluations, progress notes, or laboratory reports that document the presence of any known allergies, physical disabilities or limitations, specific health needs and communicable conditions, including a tuberculosis clearance, in accordance with current department of health examination procedures and regulations, chapter 11164.2, HAR;(6) Written observations of the adult with I/DD regarding the adult with I/DD's response to medication, treatments, use of any restraint or prohibited restrictive intervention, diet, plan of care; any changes in the condition of the adult with I/DD; indications of illness or injury, behavior patterns including the date, time, and actions taken, if any, recorded monthly or more often as appropriate and immediately when any incident occurs;(7) Documentation of medications and treatments administered to the adult with I/DD. Administration of medications and treatments shall be consistent with the physician orders and the medication administration record;(8) Physician's signed orders for all medications and treatment given to the adult with I/DD, including supplements and diet, including enteral nutrition;(9) Notation of all over the counter medications;(10) Recording of the weight of the adult with I/DD at least once a month, or more often as directed by the physician, except in situations where the adult with I/DD is unable to bear weight;(11) A monthly accounting record of the adult with I/DD's money;(12) A current inventory of the adult with I/DD's possessions;(13) Notation of visits made to the adult with I/D by their family and others;(14) Notation of visits the adult with I/DD makes to their family and others;(15) Copies of any adverse event reports involving the adult with I/DD that occur in the adult foster home or while in the care of the certified or substitute caregiver; and(16) Residency agreement.(b) All records concerning the adult with I/DD shall be kept confidential and locked in a secured area and shall be made available only to authorized individuals. Written consent by the adult with I/DD or legal guardian of the adult with I/DD for release of information shall be required for release of records to individuals not otherwise authorized by the department.(c) A record of the adult with I/DD shall be kept by the adult foster home and shall be made available for inspection by representatives of the department upon request for the purpose of determining compliance with this chapter;(d) The adult foster home shall provide the department with copies of the adult with I/DD's records: (1) Upon the adult with I/DD's change of residence(2) Upon the death of the adult with I/DD;(3) When an adult foster home ceases to be certified; or(4) At the request of the department.Haw. Code R. § 11-148.1-24
[Eff 8/2/2021] (Auth: HRS §§ 321-9, 321-11.2) (Imp: HRS § 321-11.2)