Haw. Code R. § 10-2-13
A running account of all proceedings of each meeting of the commission shall be kept in as complete detail as is reasonably possible. Minutes comprising a summary account of the proceedings and containing as much detail as is necessary to indicate the course of the proceedings and the actions taken by the commission shall be transcribed under the direction of the chairman. The minutes shall be submitted by the chairman for approval at the next regular meeting. Upon approval, the chairman shall sign and enter the date of approval upon the minutes. The chairman shall also note thereon any changes ordered before approval and shall communicate them to the district office managers. All approved minutes shall be available for inspection by any interested person. Except as otherwise provided by law, copies of the approved minutes shall be kept on file at the main office of the department and also distributed to each commissioner and district office.
Haw. Code R. § 10-2-13