Rule 80-3-3-.01 - Minimum Books and Records(1) Each licensee shall make, keep, and preserve the following books, accounts, and other records: (a) A record of each payment instrument sold;(b) A general ledger which shall be posted at least monthly containing all assets, liabilities, capital, and income and expense accounts;(c) Settlement sheets received from authorized agents;(d) Bank statements and bank reconciliation records;(e) Records of outstanding payment instruments;(f) Records of each payment instrument paid;(g) A list of the names and addresses of all of the licensee's authorized agents; (h) A copy of all currency transaction reports and suspicious activity reports that are required by law to be filed by the licensee and the related work papers;(i) Records of all money transmissions sent or received as well as all outstanding money transmissions;(j) Supporting documentation for all reports required to be prepared or filed with the Department or the Nationwide Multistate Licensing System and Registry;(k) Information security program materials maintained by the licensee in accordance with 16 C.F.R. Part 314, ("the Safeguards Rule") and Rule 80-3-1-.05, including, but not limited to, any risk assessment and incident response plan; and(l) Records of written requests for and issuance of refunds.(2) Licensees shall be prohibited from withholding, deleting, destroying, or altering information requested by an examiner of the Department or making false statements or material misrepresentations to the Department during the course of an examination or on any application or renewal form sent to the Department.Ga. Comp. R. & Regs. R. 80-3-3-.01
O.G.G.A. §§ 7-1-61, 7-1-689, 7-1-690.
Original Rule entitled "Minimum Books and Records" adopted. F. Dec. 16, 2021; eff. Jan. 5, 2022.Amended: F. July 7, 2022; eff. July 27, 2022.Amended: F. July 7, 2023; eff. July 27, 2023.