Rule 590-7-19-.05 - Records(1) All applications, articles of organization, amendments, annual registrations, records, and other documents filed with the Commissioner pursuant to the various provisions of the Code shall be printed or typed on white paper with blue or black ink only, and said paper shall not exceed letter size measurements of 8 1/2" by 11".(2) All applications, articles of organization, amendments, annual registrations, records, and other documents filed with the Commissioner pursuant to the various provisions of the Code may be maintained in original form or by means of microfilm, microfiche, microphotographic reproduction, photographic reproduction, word processing, computerization, optical disk, electronic disk or diskette storage or other acceptable reproductive methods.(3) The Commissioner, after verification of the documents to the automated database maintained by the Commissioner, may rely on such automated database for the purpose of providing information, certifications, and the issuance of name certificates.(4) The Commissioner will maintain active records of annual registrations for a period of five (5) years and will provide information from, and copies of, such annual registrations during such period. The Commissioner may, but is not required to, provide information from or copies of annual registrations on file for more than five (5) years.(5) The Commissioner shall maintain the integrity of the automated database. In the event of a malfunction on the electronic equipment, or errors in the software programs, the Commissioner shall not be liable for the release of incorrect data or the issuance of a name certificate that is not distinguishable from another name on file with the Commissioner pursuant to the Code.(6) Any photographic, microphotographic, optical disk, or computer reproduction of any original writing or record filed with or maintained by the Commissioner or by a records depository approved by the Commissioner shall be deemed to have been made in the regular course of business. Such reproduction shall be subject to certification pursuant to the Code.Ga. Comp. R. & Regs. R. 590-7-19-.05
O.C.G.A. §§ 14-5-23, 14-11-1105, and 14-11-1106.
Original Rule entitled "Records" adopted. F. May 11, 2017; eff. May 31, 2017.