Rule 590-7-1-.06 - Records(1) All applications, articles of incorporations, dissolutions, amendments, annual registrations, records, and other documents filed with the Commissioner pursuant to the various provisions of the Code shall be printed or typed on white paper with blue or black ink only, and said paper shall not exceed letter size measurements of 8 1/2" by 11".(2) All applications, articles of incorporations, dissolutions, amendments, annual registrations, records, and other documents filed with the Commissioner pursuant to the various provisions of the Code may be maintained in original form or by means of microfilm, microfiche, microphotographic reproduction, photographic reproduction, word processing, computerization, optical disk, electronic disk or diskette storage or other acceptable reproductive methods.(3) The Commissioner, after verification of the corporate documents to the automated database maintained by the Commissioner, may rely on such automated database for the purpose of providing corporate information, certifications, and the issuance of corporate name certificates.(4) The Commissioner will maintain active records of corporate annual registrations for a period of five (5) years and will provide information from, and copies of, such annual registrations during such period. The Commissioner shall not provide information from or copies of annual registrations on file for more than five (5) years.(5) The Commissioner shall maintain the integrity of the automated database in accordance with standards prescribed by the Georgia Department of Administrative Services (DOAS) and Georgia laws. In the event of a malfunction on the electronic equipment, or errors in the software programs, the Commissioner shall not be liable for the release of incorrect corporate data or the issuance of a corporate name certificate that is not distinguishable from another corporation filed pursuant to the Code.(6) Any photographic, microphotographic, optical disk, or computer reproduction of any original writing or record filed with or maintained by the Commissioner or by a Records Depository approved by the Commissioner shall be deemed to have been made in the regular course of business. Such reproduction shall be subject to certification pursuant to the Code.Ga. Comp. R. & Regs. R. 590-7-1-.06
O.C.G.A. Secs. 14-5-23, 14-5-130.
Original Rule entitled "Records" was filed on June 10, 1987; effective July 1, 1987, as specified by the Agency.Amended: F. Aug. 7, 1990; eff. Aug. 28, 1990, as specified by the Agency.