Rule 590-3-1-.06 - Records(1) All applications, records, correspondence, reports and other documents filed with or maintained by the Secretary of State pursuant to the various provisions of the Act or these Rules may be retained in original form or by means of microfilm, microfiche, microphotographic reproduction, photographic reproduction, word processing, computerization, data storage or other acceptable reproductive methods.(2) All persons registered or required to be registered with the Secretary of State which must maintain correspondence, records, reports and other documents pursuant to various provisions of the Act or these Rules may retain such information in original form or by means of microfilm, microfiche, microphotographic reproduction, photographic reproduction, word processing, computerization, data storage or other acceptable reproductive methods.(3) All books, records, correspondence, reports, or other documents produced pursuant to a subpoena or an order to produce issued by the Secretary of State may be destroyed by order of the Secretary of State if a demand, once the investigative file is closed, is not made by the person producing such records at the time he, she, or it produces the records.(4) Any photographic, microphotographic, or computer reproduction of any original writing or record filed with or maintained by the Secretary of State shall be deemed to have been made in the regular course of business. Such reproduction shall be subject to certification pursuant to Code Section 10-14-27 of the Act.(5) Electronic Signatures. (a) The Secretary of State may direct his or her staff to affix his or her electronic signature to any document to which the Secretary of State has the authority to affix his or her manual signature. Such electronic signature shall be of the same force and effect as the Secretary of State's manual signature.(b) The Division Director may direct the Secretary of State's staff to affix his or her electronic signature to any document to which the Division Director has the authority to affix his or her manual signature. Such electronic signature shall be of the same force and effect as the Division Director's manual signature.Ga. Comp. R. & Regs. R. 590-3-1-.06
O.C.G.A. Secs. 10-14-14, 44-3-139.
Original Rule entitled "Records" was filed as Emergency Rule 590-3-1-0.8-.06 on July 7, 1983; effective July 1, 1983, the date of adoption, to remain in effect for 120 days or until the effective date of a permanent Rule covering the same subject matter is adopted, as specified by the Agency.Amended: Permanent Rule of the same title adopted. Filed September 9, 1983; effective October 5, 1983, as specified by the Agency.Repealed: New Rule, same title adopted. F. July 26, 2000; eff. August 15, 2000. Repealed: New Rule of same title adopted. F. May 19, 2005; eff. June 8, 2005.