Rule 539-2-.08 - Maintenance of Records(1) All approved schools shall maintain, and upon reasonable request make available to any authorized representative of the Board, copies of all examinations with answer keys and copies of all texts or other instructional materials. Schools shall maintain these for a period of at least five years after use.(2) Each school shall maintain for at least five years, in a form which the Board approves, records which reflect the attendance and scores earned by each student on all graded material and examinations used to determine whether the student passed a course. For all computer-based courses, each school shall maintain for at least five years, in a form that the Board authorizes, records which reflect the following: (a) the student's name, the course title, the number of hours for the course, the particular software version of the course, and the course serial number;(b) a Board authorized system of verification of the completion of each module of instruction within the computer-based course and the date of completion of the course;(c) the scores for each student for all final examinations for those courses requiring such examinations; and(d) verification of the above data by the school director/coordinator.(3) Every school offering an approved course shall issue to the passing student an educational certificate provided by the Board. No later than fourteen (14) days after completion of each course, the school coordinator/director shall sign and file with the Board a student roster-letter which includes a certification that each student listed thereon has successfully passed the course, a statement of the number of hours the student attended the course along with the student's overall course grade, and any other data which the Board may require.Ga. Comp. R. & Regs. R. 539-2-.08
O.C.G.A. Secs. 43-39A-3, 43-39A-8, 43-39A-9, 43-39A-11, 43-39A-13, 43-39A-18, 43-39A-22.
Original Rule entitled "Maintenance of Records" adopted. F. Sept. 25, 1990; eff. Oct. 15, 1990.Amended: F. Oct. 6, 1998; eff. Oct. 26, 1998.