Rule 515-12-1-.02 - Records and Reports(1)Location of Records. Unless otherwise authorized by the Commission, all records required by these rules shall be kept within the State and shall be made available to the Commission or its authorized representatives at any time upon request.(2)Retention of Record. All records required by these rules shall be preserved for the period of time specified in the current edition of the Federal Communications Commission's records retention schedule (Title 47), unless otherwise specified by the Commission.(3) Records to be Made Available on Request. (a) Each telephone utility shall maintain records required by these rules in sufficient detail to permit review, and such records shall be made available to the Commission upon request.(b) Any telephone utility that keeps its records outside the State shall reimburse the Commission for the reasonable travel expense incurred by each Commission representative (not to exceed two) during any review of the out-of-state records of the company or its affiliates. Reasonable travel expenses are those travel expenses actually incurred and paid for food, travel and lodging that are equivalent to travel expenses paid by the Commission in the ordinary course of its business.(c) The telephone utility shall remit reimbursement for out-ofstate travel expenses within 30 days from the date the Commission mails the invoice.(d) The reimbursement requirement in subsection (b) above shall be waived: 1. For any telephone utility that makes out-of-state records available at the company's office located in Georgia or at another mutually agreed upon location in Georgia; or2. For a telephone utility whose records are located within 50 miles of the Georgia state line.(4)Reports. Each telephone utility shall make either a verbal or written report promptly to the Commission of any specific occurrence or development which disrupts the service of a substantial number of its customers or which may impair the utility's ability to furnish service to 10% of local subscribers for more than 24 hours or 25% of its toll trunks during daily busy hours or toll isolation at any time.(5) Data to be Filed with the Commission. (a)Tariffs. Each telephone utility shall have its tariff on file with the Commission in accordance with the rules and regulations governing the filing of tariffs as prescribed by the Commission. 1. Requirements as to Size, Form, Identification, and Filing of Tariffs. a. All tariffs shall be in loose leaf form of size eight and one-half inches by eleven inches and shall be plainly printed or reproduced on paper of good quality.b. A margin of not less than three-fourths inch without any printing thereon shall be allowed at the binding edge of each tariff sheet.c. Tariff sheets are to be numbered consecutively by section, sheet, and revision number. Each sheet shall show an issuing date, an effective date, a revision number, section number, sheet number, name of the company and the name of the tariff and title of the section in a consistent manner.d. When it is desired to make changes in the rates, rules, or other provisions of the tariff, an official tariff filing shall be made to the Georgia Public Service Commission addressed as follows: Georgia Public Service Commission, 244 Washington Street, S.W., Atlanta, GA 30334.e. The official tariff filing shall include the original and 2 copies. The filing party also shall file a 31/2" diskette containing an electronic viersion of its filing in Microsoft Word or .pdf format or in the case of a large document, a CD ROM and/or disk.2. Transmittal Letters - Each tariff filing shall include a letter of transmittal. Each transmittal letter shall include: a. A list of sheet filed by sheet and revision.b. A paragraph describing the type of filing (new service, change of regulation, rate increase, rate reduction, etc.).c. A paragraph or more briefly explaing the reasons necessary and details of operations of each new service.d. A revenue impact statement giving the estimated net revenue that the filing will produce over a one (1) year period. Such information may be filed under the Trade Secret provisions of this Commission.e. A notation that a copy of the filing has been served upon the Consumers' Utility Counsel. The CUC copy shall be addressed as follows: Consumers' Utility Council, 47 Trinity Avenue, S.W., 4th Floor, Atlanta, GA 30334.3. Notice of Change; Symbols - Each tariff filing shall include new or revised sheets (original and 2 copies plus the electronic version) with notations in the right hand margin indicating each change made on these sheets. Notations to be used are (C) to signify change in regulation, (D) to signify discontinued rate or regulation, (I) to signify a rate increase, (M) to signify a move from one page to another with no change in text, (N) to signify a new rate or regulation, (R) to signify a rate reduction, (T) to signify a change in text, but no change in rate or regulation. Sheets being revised should show the next number of revision from the existing sheet and should cancel the existing sheet. All tariff filing shall be received at the Commission offices at least the following required number of days before the date upon which they are to become effective:
* Local Exchange Companies (traditionally regulated) - 30 days. Must be approved by the Commission.
* Local Exchange Companies (alternatively regulated) - 30 days. Presumed valid when filed.
* Competitive Local Exchange Companies - 30 days. Presumed valid when filed.
* Interexchange Companies (Facility-based and Non-facilitybased) - 7 days on increases, 5 days on reductions. (See NOTE)
[NOTE] Non-facility-based reseller's tariffs are considered maximum rates. Non-facility-based reseller may file (but are not required to file) a price sheet which lists the carriers' current prices. Such price sheets are presumed valid, provided that the price listed does not exceed the maximum allowed rate contained in the reseller's tariff, and are effective on one day's notice.
4. Commission Order Tariff Filings - Tariff filings made in response to an order issued by the Georgia Public Service Commission shall include a transmittal letter stating that the tariffs attached are in compliance with the order, giving the docket number, date of the order, a list of tariff sheets filed and any other information necessary. The transmittal letter shall be exempt from all other requirements of subsection 2. above. Said tariff sheets shall comply with all rules herein and shall include all changes ordered and absolutely no others. The effective date and/or wording of said tariffs shall comply with the ordering provisions of the order being complied with.5. Compliance - Any tariff filing filed with the Commission and found to be noncompliant shall be so marked and one copy shall be returned to the filing party with a brief explanation advising in what way the tariff does not comply and advise that the Commission does not consider said tariff as having been filed. Record of any tariff filings returned for noncompliance shall be made in the Commission files.6. Promotional Offerings - Companies may offer promotions of new or existing services or products for limited periods (not to exceed 180 days) after 7 days notice to the Commission detailing the promotion along with the beginning and ending dates. Telephone utilities may extend the promotion offer for one additional 180 day period after notifying the Commission. Promotional offerings do not have to be filed in the tariff, however, each telephone utility shall have a provision in their tariff authorizing the offering of promotions.(b)Exchange Maps. Each telephone utility shall have on file with the Commission an exchange area boundary map for each of its exchanges within the State. Each map shall clearly show the boundary lines of the area which the telephone utility holds itself out to serve in connection with the exchange. Exchange boundary lines shall be located by appropriate measurement to an identifiable location where that portion of the boundary line is not otherwise located on section lines, waterways, railroads, roads, etc. Maps shall include location of highways, section lines, geographic township and range lines, railroads and waterways outside municipalities. Maps generally shall contain detail as shown on county highway maps. The map scale and other detail shall be shown as required by the Commission. Data associated with the exchange map shall be immediately available for public information at each business office for the area served by said office. Each telephone utility filing an original or revised map shall submit proof of notice of the proposed boundary to any other telephone utility adjoining the area in which a boundary line is to be established or changed.(6)Accident Reports. Each utility shall file with the Commission a report of each fatal or disabling accident in connection with the operation of the utility's telephone plant. Prompt verbal notice of fatal accidents followed by a copy of Occupational Safety and Health Administration Report shall be given to the Commission.(7)Service Reports. Each utility shall furnish to the Commission at such time and in such form as the Commission may require, the results of any tests, summaries or records. The utility shall also furnish the Commission with any information concerning the utility's facilities or operations which may be requested.Ga. Comp. R. & Regs. R. 515-12-1-.02
Ga. L. 1878-79, p. 125, 1907, p. 72, 1922, pp. 143, 144, 1964, p. 338, 1965, p. 283, 1973, pp. 677 to 681, 1975, Sec. 2, p. 406.
Original Rule entitled "Records and Reports" adopted. F. Dec. 29, 1975; eff. Jan. 1, 1976, as specified by Ga. L. 1975, p. 411.Amended: F. Nov. 26, 2002; eff. Dec. 16, 2002.