Ga. Comp. R. & Regs. 511-1-3-.31

Current through Rules and Regulations filed through October 29, 2024

Rule 511-1-3-.31 - Methods of Amending Certificates

Certificates of birth, death, spontaneous fetal death, marriage, or a report of induced termination of pregnancy, may be amended by the State Registrar by the following methods:

(a) Completing the item on the certificate, as provided elsewhere in these Regulations where the item was left blank on the original certificate, provided the amendment takes place during the first year following the event.

(b) Drawing a single line through the item to be amended and inserting the correct data immediately above or to the side thereof. The line drawn through the original entry shall not obliterate such entry. A short explanation of the change and the justification or authorization should be typed or written on the back of the certificate. The person making the change on the certificate shall show the date of the change and print or type their name on the reverse of the certificate.

(c) Unless otherwise provided by Statute or in these Regulations, a special Amended birth certificate Form shall be completed for all corrections or additions made on a birth certificate after the first year. Such form shall include the incorrect information as it appears on the original birth certificate, the correct information as it should appear, an abstract of the documentation used to substantiate the amendment, and sufficient information about the registrant to link the special form to the original record. Copies of the amended birth certificate shall be issued in lieu of copies of the original certificate. County copies of the original certificate shall be forwarded to the State Registrar by the local custodian upon receipt of a copy of the amended certificate.

(d) A certificate of birth amended pursuant to the provisions of Section 31-10-23(e) of the Official Code of Georgia Annotated shall be amended by preparing a new certificate. The item numbers of the entries that were amended shall not, however, be identified on the new certificate or on any certified copies that may be issued of that certificate. A new State file number shall be assigned to the new certificate. The original certificate shall be removed from the active files and placed with the order in the confidential files.

Ga. Comp. R. & Regs. R. 511-1-3-.31

O.C.G.A. Secs. 31-2A-6, 31-10-3, 31-10-23.

Original Rule entitled "Methods of Amending Certificates" adopted. F. Sep. 20, 2013; eff. Oct. 10, 2013.