Ga. Comp. R. & Regs. 511-1-3-.02

Current through Rules and Regulations filed through October 29, 2024

Rule 511-1-3-.02 - Requirements for Preparation of Certificates

(1) All certificates and reports relating to Vital Records registration must be typewritten on a form or in a format prescribed by the State Registrar. All certificates or reports may be filed and registered by electronic or other means as approved by the State Registrar. All entries and signatures required shall be entered in black or blue-black, unfading ink. Unless otherwise directed by the State Registrar, no certificate shall be considered complete and acceptable for registration that:

(a) Does not have the certifier's name typed or printed legibly under his or her signature as required;

(b) Does not supply all items of information called for thereon, or satisfactorily account for their omission;

(c) Contains alterations or erasures;

(d) Does not contain handwritten signatures as required;

(e) Is marked "copy" or "duplicate";

(f) Is a carbon copy;

(g) Is prepared on an improper or unauthorized form;

(h) Contains improper or inconsistent data;

(i) Contains an indefinite cause of death which denotes only symptoms of disease or conditions resulting from disease; or

(j) Is not prepared in conformity with regulations or instructions issued by the State Registrar or filed within the time limits prescribed.

(2) All Vital Records, certificates, reports and other documents must be in the English language or be accompanied by a certified translation in the English language, as designated by Resolution No. 70 of the General Assembly, Ga. Laws 1986, Page 529. The certification must be by the translator and must certify to the accuracy of the translation. The Department reserves the right to verify the accuracy of any translation.

(3) The Department reserves the right to verify the jurisdictional basis of any court order upon which a vital record is to be made or amended or otherwise affected, and return any such order to the registrant for amendment or clarification if in the Department's opinion the order does not sufficiently authorize or specify the vital record action sought.

(4) Certified or other copies of Vital Records may be obtained either at the State Office of Vital Records in Atlanta, or a designated office having the record.

Ga. Comp. R. & Regs. R. 511-1-3-.02

O.C.G.A. Secs. 31-2A-6, 31-10-3, 31-10-5.

Original Rule entitled "Requirements for Preparation of Certificates" adopted. F. Sep. 20, 2013; eff. Oct. 10, 2013.