Rule 503-1-.25 - Probation Entity Registration and Approval RequirementsNo probation entity may operate without first registering and being approved by the council as set forth herein.
(a) Registration application. All registration applications must be submitted upon forms approved by the council, following a procedure outlined by the council. The application must include all information and documents designated by the council and must be truthful, accurate, and complete. 1. Initial approval. After receipt of a completed registration application evidencing that all owners, in the case of private probation entities, and the designated director have the qualifications set forth in rule 503-1-.22 and that other probation entity requirements are met, the council shall approve the probation entity. The council shall respond within 45 days with approval of registration or deficiency statement.2. Ongoing approval. Once initially approved, a probation entity will remain approved as long as it remains in compliance with requirements. The council may require that certain documents and information be submitted on a periodic basis to verify continuing compliance with requirements. Such documents shall include, but not be limited to, financial records as they pertain to the assessment, collection, and disbursement of court-ordered monies, employee training records and criminal history record information.(b) Additional information for verification. The council may require any applicant or approved probation entity to submit additional information or verification that is reasonably related to making a determination regarding initial approval or continued compliance with requirements.(c) Non-transferability of registration approval. Approval of a probation entity is not transferable. Application for new (initial) registration approval must be submitted at least 30 days subsequent to any change in probation entity ownership or control. All new owners, directors or agents must meet the requirements set forth in rule 503-1-.22.(d) Management and control by owners and directors. Registered owners, directors or agents are responsible for exercising management and control over operation of the probation entity.(e) Validity of registration approval. All registration approvals issued pursuant to the laws and regulations are valid only so long as the probation entity agent of record is actively engaged in the operation of a probation entity. In the event the agent of record ceases to be actively engaged in the operation of a probation entity, the council must be notified. Inactivity of a probation entity for a period of 6 months will cause entity's registration to lapse. Application may be made to the council for an extension of time, which may be granted at the discretion of the council.(f) Voluntary Withdrawal of Registration. Any owner, operator, director, or agent may voluntarily withdraw their registration for operation as a misdemeanor probation provider by submitting notice to the Council; provided, however, that said entity does not have any pending complaints, investigations, or Council action. Notice of Withdrawal of Registration may be submitted via certified mail to the principal address of the Council noted in Council Rule 503-1-.06.Ga. Comp. R. & Regs. R. 503-1-.25
O.C.G.A. Secs. 42-8-101, 42-8-107.
Original Rule entitled "Private Probation Entity Employee Criminal Background Record Check" adopted. F. Jan. 17, 2001; eff. Feb. 6, 2001.Repealed: New Rule of same title adopted. F. Jan. 25, 2005; eff. Feb. 14, 2005.Repealed: New Rule entitled "Probation Entity Registration and Approval Requirements" adopted. F. July 21, 2006; eff. August 10, 2006.Repealed: New Rule of same title adopted. F. Nov. 30, 2007; eff. Dec. 20, 2007.Repealed: New Rule of same title adopted. F. Dec. 8, 2008; eff. Dec. 28, 2008.Repealed: New Rule of same title adopted. F. May 26, 2009; eff. June 15, 2009.Repealed: New Rule of same title adopted. F. Jun. 15, 2011; eff. July 5, 2011.