Rule 40-26-1-.16 - Payment of Claims(1) In addition to the other controlling features set forth in these rules and regulations, limitations on payment of claims are made by: (a) available funds for expenditures;(b) budget authorization or authorization in minutes;(c) reasonableness of expenditure.(2) Proper documentation for each expenditure is required and should include the following information: (a) a valid invoice or billing;(b) fiscal period to which the invoice applies;(d) month and day that expenses were incurred;(e) name of person or company in whose favor the check is drawn;(f) amount of check drawn.(3) Each payment for an invoice, payroll and expense claim shall be personally approved by the Chairman or other person authorized in writing by the Chairman to approve an invoice.(4) Invoices for items which do not conform to these rules and regulations or are not considered by the Commissioner as proper or necessary expenditures will not be paid. If there is any question on an invoice, the Commissioner should be contacted as to what action should be taken.Ga. Comp. R. & Regs. R. 40-26-1-.16
O.C.G.A. 2-8-1, et seq.
Original Rule entitled "Payment of Claims" was filed on April 30, 1986; effective May 20, 1986.Amended: F. Aug. 2, 2013; eff. Aug. 22, 2013