Rule 375-5-6-.16 - Program Records(1)Confidentiality. Program records shall be maintained in accordance with the confidentiality provisions of Ga. Comp. R. & Regs. R. 375-5-6-.24.(2)Required records. All Program records shall be maintained at the Program's certified location. Each Program shall make available and accessible for inspection and copying by the Department all records for the periods set forth in policy.(3)Student Contracts.(a) Each Program and Student or prospective Student shall enter into a written contract for both the Assessment Component and Intervention Component, and a copy of the executed contract shall be furnished to the Student prior to the delivery of any service.(b) The original Assessment Component and Intervention Component contracts shall be maintained by the Program for a period of three years from the date of execution.(c) All Assessment Component and Intervention Component contracts shall follow a format prescribed by the Department and shall contain all information and provisions required by the Department.(d) All contracts shall include the Program's "Doing Business As" (DBA/Trade) Name, Street Address, City, State, Zip Code, Telephone Number, and assigned Certification Number, as assigned by the Department, printed at the top of the form.Ga. Comp. R. & Regs. R. 375-5-6-.16
O.C.G.A. §§ 40-5-82, 40-5-83.
Original Rule entitled "Program Records" adopted. F. July 24, 2009; eff. August 13, 2009.Amended: F. Oct. 11, 2024; eff. Oct. 31, 2024.