Ga. Comp. R. & Regs. 351-6-.08

Current through Rules and Regulations filed through October 17, 2024

Rule 351-6-.08 - Records

(1) Dispensing licensees shall keep all documents required by the Commission at the dispensary.

(2) All required records shall be provided upon request to the Commission or its employees.

(3) Records shall be kept for at least five (5) years from the date of creation unless a shorter time is specified.

(4) Records shall be legible and accurate.

(5) Records, whether physical or electronic, shall be stored in a secure or restricted access area where the records are protected from debris, moisture, contamination, hazardous waste, and theft.

(6) A dispensing licensee is prohibited from utilizing software or other methods to manipulate or alter dispensing data or other required records.

(7) Dispensing licensees shall maintain the following records at the dispensary:

(a) Each day's beginning and ending inventory, monthly inventory, and comprehensive annual inventory;

(b) Detailed records of sales to registered patients, including:

1. Registry ID number;

2. Product name;

3. Batch number; and

4. Quantity.

(c) Detailed financial reports of proceeds and expenses;

(d) Detailed receiving, shipping, inventory, and dispensing records;

(e) All financial records in accordance with generally accepted accounting principles;

(f) All maintenance inspections, tests, servicing, modifications, and upgrades performed on the security alarm system, including, at a minimum:

1. Date of the action;

2. Summary of the actions performed; and

3. Name, signature, and title of the individual(s) who performed the actions.

(g) Any alarm activation or other event which requires response by public safety employees;

(h) Any unauthorized breach of security; and

(i) Any refusal of services to patients and caregivers.

Ga. Comp. R. & Regs. R. 351-6-.08

O.C.G.A. §§ 16-12-203, 16-12-206.

Original Rule entitled "Records" adopted. F. Mar. 16, 2023; eff. Apr. 5, 2023.