Rule 300-2-7-.01 - Identification of Employees(1) Each employer shall ascertain the correct social security number of each such individual employed by such employer.(2) Each individual shall report to every employer for whom he is engaged in employment the individual's social security number and the individual's name exactly as shown on the account number card issued to the individual by the Social Security Administration. Each such employee who has not secured an account number shall file an application for an account number on Form SS-5,"Application for Social Security Number". The application shall be filed on or before the seventh day after the date on which the employee first performs employment for wages; except, the application shall be filed on or before the date the employee leaves the employer or employment, if such date precedes such seventh day.(3) If the employee fails to comply with this requirement, the employer shall execute a Form SS-5,"Application for Social Security Account Number", giving all the information required thereon which is known or ascertainable by the employer. The completed Form SS- 5 shall be mailed to the nearest field office of the Social Security Administration.(4) The employer, when forwarding completed Form SS-5 to the Social Security Administration, shall request notice of the number assigned to the employee.(5) When for any reason an employee's name is changed, the employer shall require the employee to complete Form OANN-7003, "Employees Request for Change in Records". Completed Form OAAN-7003 shall be mailed to the nearest field office of the Social Security Administration.(6) The employer shall report each employee's social security number in making any report required by the Georgia Department of Labor.Ga. Comp. R. & Regs. R. 300-2-7-.01
O.C.G.A. Secs. 34-8-70, 34-8-78, 34-8-113.
Original Rule entitled "Installation of Protective Covering" was filed and effective on May 18, 1965.Amended: Rule renumbered as 300-3-7.01 and Rule 300-1-7.01, entitled "Identification of Workers," renumbered as 300-2-7-.01. Filed May 20, 1966; effective June 8, 1966.Amended: Rule repealed and a new Rule of same title adopted. Filed October 16, 1974; effective November 5, 1974.Amended: Rule repealed and a new Rule of same title adopted. Filed June 29, 1979; effective July 19, 1979.Amended: Rule repealed and a new Rule entitled "Identification of Employees" adopted. Filed October 24, 1983; effective November 13, 1983.Repealed: New Rule, same title, adopted. F. Apr. 5, 1991; eff. Apr. 25, 1991.Repealed: New Rule of same title adopted. F. Aug. 28, 1992; eff. Sept. 17, 1992.Amended: F. Jun. 25, 1998; eff. July 15, 1998.