Rule 290-2-7-.03 - Organization and Administration(1) The legal basis for operation of an Outdoor Child Caring Program shall be documented through copies of the Articles of Incorporation, partnership agreements, and documents reflecting the creation of an association or a resolution authorizing the operation of the program.(2) All Outdoor Child Caring Programs shall have a Governing Body that is responsible for and has authority over the policies and activities of the Outdoor Child Caring Program. If an Outdoor Child Caring Program is owned by a partnership, the partners shall be regarded as the Governing Body for the purposes of this subsection. If an Outdoor Child Caring Program is owned by a sole proprietor, the responsibilities imposed on a Governing Body by this subsection shall be borne by that proprietor. (a) Outdoor Child Caring Programs that are owned corporately shall provide the Department with a list of names, addresses, and titles of the officers and/or executive committee of the Governing Body. Outdoor Child Caring Programs that are owned jointly or individually shall provide the Department with a list of names and addresses of the partners or owner. The Department shall be notified of any changes.(3) The Governing Body shall be responsible for:(a) Employing an Administrator or Executive Director;(b) Developing and complying with written policies and operating procedures concerning organizational structure, personnel practices, admissions, care and services, appropriate behavior management and emergency safety interventions, and discharge of campers in accordance with these rules and regulations;(c) Ensuring adequate financing;(d) Ensuring compliance with minimum requirements;(e) Periodically reviewing the program of care and services;(f) Approving an annual budget; and(g) Providing bonding for Board officers and staff who handle substantial operating or capital funds of the Outdoor Child Caring Program.(4) The Governing Body shall visit the Outdoor Child Caring Program site at least twice a year to observe the operation of the program and the activities of the campers. This shall be documented in the minutes of the meetings of the Governing Body.(5) The Outdoor Child Caring Program shall operate in accordance with its written policies and procedures. Copies of policies and procedures shall be made available to facility staff.(6) The Governing Body shall be responsible for obtaining a satisfactory determination on a criminal records check for the Director and all staff whose duties involve personal contact with the campers.(7) The Outdoor Child Caring Program shall maintain complete financial records. Books shall be audited annually by an independent certified public accountant. A copy of the accountant's statement of income and disbursements and the opinion letter from the audit report shall be submitted annually to the Department.(8) A new Outdoor Child Caring Program shall have funds sufficient for the first year of operation. It shall have reserve funds or documentation of available credit, equal to the operating costs for the first three months.Ga. Comp. R. & Regs. R. 290-2-7-.03
O.C.G.A. Secs. 49-5-12, 49-5-60.
Original Rule entitled "Services to the Child and His Family" adopted. F. Oct. 1, 1974; eff. Oct. 21, 1974.Repealed: F. Aug. 26, 1975; eff. Sept. 15, 1975.Amended: New Rule entitled "Organization and Administration" adopted. F. Nov. 8, 1984; eff. Dec. 10, 1984, as specified by the Agency.Repealed: New Rule of same title adopted. F. Aug. 21, 2006; eff. Sept. 10, 2006.Repealed: New Rule of same title adopted. F. June 5, 2007; eff. June 25, 2007.