Rule 290-2-29-.11 - Personnel Records(1) A home shall maintain written records for each employee, contractor, volunteer, and the director. Such records shall include the following: (a) Identifying information such as name, address, telephone number, copy of state or federal issued identification, and emergency contact person(s) including telephone number(s);(b) A 10-year employment history or a complete employment history if the person has not worked 10 years, including explanations for any gaps in employment;(c) Records of educational qualifications including copies of transcripts, diplomas, current licenses, and verifications;(d) Documentation of at least two (2) professional, educational, or personal references that attest to the person's capabilities of performing the duties for which he or she is employed and to the person's suitability of working with the types of residents being served. The document must contain the name, address, and signature of the person providing the reference or must be documented on the appropriate letterhead of the business/organization providing the reference;(e) Satisfactory preliminary criminal history background check determination and a satisfactory fingerprint records check determination as required by law for the director, and a satisfactory determination on a preliminary records check and fingerprint records check for employees as required by law;(f) Documentation from a licensed physician or other licensed healthcare professional of a health screening examination, that includes a tuberculosis screening, within thirty days of hiring sufficient in scope to identify conditions that may place residents at risk of infection, injury or improper care, and documentation of such screening annually thereafter;(h) The person's current job description or statements of the person's duties and responsibilities;(i) Documentation of orientation and training, including dates of all such training, as required by these rules; and(j) Documentation of the individual's performance, including all records of employee discipline arising from the inappropriate use of behavior management techniques and emergency safety interventions and grievance reports described in these rules related to residents in care and the employee. Individual performance evaluations shall be conducted at least annually.Ga. Comp. R. & Regs. R. 290-2-29-.11
O.C.G.A. Secs. 49-5-3, 49-5-8, 49-5-12, 49-5-60, 49-5-69.
Original Rule entitled "Personnel Records" adopted. F. Dec. 15, 2011; eff. Jan. 4, 2012.