Ga. Comp. R. & Regs. 240-13-.04

Current through Rules and Regulations filed through October 17, 2024

Rule 240-13-.04 - School and Instructor Requirements for Student Records

Requirements for student records and transcripts shall be as follows:

a) Each school shall have a curriculum guide and lesson plan used by each instructor for each course taught. Such curriculum guides and lesson plans that encompasses but not limited to the curriculum established by the board for each modality, shall be made available to the Georgia State Board of Cosmetology and Barbers for inspection at all times.

b) Student attendance records, grades, test scores, and all records relating to online and distance learning for the theory portion of the curriculum shall be maintained on school premises by the school as part of the permanent record for each student for a period of five (5) years.

c) A weekly work sheet signed by the student and the instructor either in ink or by electronic signature shall be kept for each student indicating the number of hours of training in each subject. This work sheet shall be sub-totaled monthly and shall be subject to review by the Georgia State Board of Cosmetology and Barbers at any time.

d) Progress Reports on students' attendance and grades shall be current and shall be made available for inspection by the Georgia State Board of Cosmetology and Barbers at all times. Should a student withdraw for any purpose, a notarized transcript of total school hours for that student shall be signed by the school's owner or manager and submitted to the Georgia State Board of Cosmetology and Barbers within thirty (30) days of withdrawal.

e) Certification of completed training shall be included with the examination application.

f) Each school shall provide transcripts to students pursuant to O.C.G.A. § 43-10-12(D).

g) School hours and student records shall be submitted to the Board upon request regardless of any financial obligation the student has to the school.

Ga. Comp. R. & Regs. R. 240-13-.04

O.C.G.A. § 43-10-12(a)(1)(D).

Original Rule entitled "School and Instructor Requirements for Student Records" adopted. F. Dec. 21, 2016; eff. Jan. 10, 2017.

Amended: F. Feb. 10, 2023; eff. Mar. 2, 2023.