Rule 195-4-.03 - Family Medicine Residency Capitation Funding(1) For the annual provision of capitation funds to established Family Medicine Residency Programs, the Board requires the following conditions to be met: (a) Specification of the total number of residents to be trained during a year;(b) Maintenance of approval of the Program by the Accreditation Council for Graduate Medical Education;(c) Compliance with all Board guidelines, rules and regulations;(d) Submission of all reports including, but not limited to, a graduate practice location report, and such other documents as may be reasonably required by the Board and/or outlined in the Georgia Board of Health Care Workforce Report Guidelines;1. Practice Location of Graduates. The teaching hospital and/or Family Medicine Residency Program shall annually submit a report to the Board indicating the practice location of each graduate to assist the Board in evaluating the effectiveness of the Program in meeting the need for physicians in Georgia. (i) Graduate practice location reports shall be due no later than September 1st of each year and include the practice location (city/state), additional training being pursued (e.g., fellowship), military service obligation, other state or federal service obligation (e.g., Georgia Board of Health Care Workforce, National Health Services Corp.), or other activity of those residents completing their medical education and training at the teaching hospital or Family Medicine Residency Program.(ii) Teaching hospitals/Family Medicine Residency Programs shall be expected to monitor, update, and report to the Board, any changes in the practice status of graduates for a period of five years post-graduation. (e) Development and maintenance of procedures to encourage residents to establish practices in areas of Georgia where unmet need exists for family physicians; and collaboration to maximize state resources, where appropriate, to carry out said activities.(2) Payment Process. Based on the Resident Monthly Updates submitted by the Family Medicine Residency Program, the Board shall authorize disbursement of Family Medicine Residency Capitation funding in quarterly installments. (a) The program shall report on the Resident Monthly Updates, resident's name, social security number, anticipated date of graduation, post-graduate year, and indication of resident participation during report period. Such reports shall be submitted no later than the tenth (10) day of the following month.(b) Capitation payments shall not be made for any one resident in excess of thirty-six months.(c) Payment will not be made for any resident on an unpaid leave of absence.(d) If a resident must extend his/her training over a period in excess of three years, payment will be authorized by the Board pending availability of funds.(3) State Audit. The Teaching Hospital and/or Family Medicine Residency Program shall be subject to an audit of the financial records relating to Family Medicine Residency Capitation Funding upon request of the Board or other duly authorized officer or employee of the State of Georgia upon reasonable request. For this purpose, the Teaching Hospital and/or Family Medicine Residency Program shall: (a) Maintain for three (3) years after receipt of Family Medicine Residency Capitation Funding all directly pertinent books, documents, papers, and records involving related transactions;(b) To account for the State funds received through the Family Medicine Residency Capitation Agreement in the next "Certified Independent Auditors Report" or in "Audited Financial Statements" of the Hospital.(c) Retain sufficient records for the conduct of an audit for any year for which payments are in dispute until such dispute is resolved;(d) Be subject to reduction in payment of Family Medicine Residency Capitation Funding based on the findings of a state audit disallowing any previous such payment; and(e) Maintain a permanent personnel file on each resident who graduates from the Program which shall include a record of the resident's experience during the training period and evaluations of their performance by faculty and other supervisors.(4) Retention of Graduates. Practice status/location of graduates will be monitored by the Board for five (5) years from date of graduation. In the event retention of graduates practicing in Georgia should fall below an acceptable number, over any five (5) consecutive year period, the Board shall have the authority to adjust the rate of capitation paid to said Program. The acceptable rate of retention will be determined by the Board from time to time and set forth in the Agreement between the Board and the Teaching Hospital and/or Family Medicine Residency Program.Ga. Comp. R. & Regs. R. 195-4-.03
O.C.G.A. §49-10.
Original Rule entitled "Family Practice Residency Capitation Grants" adopted. F. Feb. 12, 1998; eff. Mar. 4, 1998.Repealed: F. Nov. 13, 2000; eff. Dec. 3, 2000.Repealed: New Rule of same title adopted. F. Jan. 10, 2005; eff. Jan. 30, 2005.Repealed: New Rule entitled "Family Medicine Residency Capitation Funding" adopted. F. May 5, 2009; eff. May 25, 2009.Repealed: New Rule of the same title adopted. F. Dec. 26, 2019; eff. Jan. 15, 2020.