Rule 111-8-90-.07 - Records, Reports and Notifications(1) Records and Reports. (a) Each registrant shall maintain records, in the same units used in this chapter, showing the radiation exposures of all individuals for whom personnel monitoring is required under these regulations. Such records shall be kept on Department forms, in accordance with the instructions contained in that form or in a clear and legible manner containing all the information required on the Department forms. The doses entered on the forms or records shall be for periods of time not exceeding one calendar quarter.(b) Each registrant shall maintain records, in the same units used in this chapter, showing the results of surveys, safety checks and calibrations required under these regulations.(c) Records of individual radiation exposure which must be maintained pursuant to the provisions of .07(1)(a) of this Chapter shall be preserved until a date five (5) years after termination of the individual's employment or association with the registrant, or such other time as the Department may determine.(d) The discontinuance or curtailment of activities does not relieve the registrant of responsibility for retaining all records required by this section.(e) The Department may require further preservation of records which it determines shall not be destroyed. Records which must be maintained pursuant to this section may be maintained in the form of microfilm.(f) Each person who possesses a radiation machine shall keep records showing the receipt, transfer, or disposal of such radiation machine and shall make such records available for inspection by the Department upon request.(g) The registrant shall keep a record of all major maintenance and/or modifications performed on each radiation machine during the period it is under his control. Such record shall be transferred to any subsequent owner of the equipment. Records shall include, but not be limited to, tube housing or x-ray tube insert replacement, any re-orientation of the machine, repair or change of the console or high-voltage supply, or collimator repair.(2) Notification of Incidents. (a) Immediate Notification. Each registrant shall immediately notify the Georgia Department of Community Health, Radiological Health Section, Atlanta, Georgia, by telephone and confirming letter of any incident involving any source of radiation possessed by him which may have caused exposure of the whole body of an individual to 25 rems or more of radiation; exposure of the skin of the whole body of any individual to 150 rems or more of radiation; or exposure of the feet, ankles, hands, or forearms of any individual to 375 rems or more of radiation.(b) Twenty-four Hour Notice. Each registrant shall within 24 hours notify the Georgia Department of Community Health, Radiological Health Section, by telephone and confirming letter of any incident involving any source of radiation possessed by him which may have caused exposure of the whole body of any individual to 5 rems or more of radiation; exposure of the skin of the whole body of any individual to 30 rems or more or radiation; of exposure of the feet, ankles, hands, or forearms to 75 rems or more of radiation.(c) Special Requirements for Reporting. Any report filed with the Department pursuant to .07(2) shall be prepared in such a manner that names of individuals who have received exposure to radiation will be stated in a separate part of the report.(3) Report to Former Employees and Others of Exposure to Radiation. A registrant, at the request of any individual formerly employed or associated with such registrant (e.g., student, craftsman, etc.), shall furnish to such individual a report of his exposure to radiation as shown in records maintained pursuant to .07(1)(a). Such report shall be furnished within 30 days from the time the request is made and shall cover each calendar quarter of the individual's employment or association involving exposure to radiation, or such lesser period as may reasonably be requested by the individual. The report shall be in writing.(4) Reports of Overexposures and Excessive Levels.(a) In addition to any notification required by .07(2), each registrant shall make a report in writing within 30 days to the Georgia Department of Community Health, Radiological Health Section, of:1. Each exposure of an individual to radiation in excess of any applicable limit set forth in these regulations.2. Levels of radiation (whether or not involving excessive exposure of any individual) in an uncontrolled area in excess of 10 times any applicable limit set forth in these regulations.(b) Each report required under .07(4)(a) shall describe the extent of exposure of individuals to radiation, levels of radiation involved, the cause of the exposures, and corrective steps taken or planned to assure against a recurrence.(c) In any case where a registrant is required to report to the Department any exposure of an individual to radiation, the registrant shall, no later than the making of such report to the Department, also notify the individual of the nature and extent of exposure.(d) Any report filed with the Department pursuant to this paragraph shall be prepared in such a manner that names of individuals who have received exposure to radiation will be stated in a separate part of the report.(5) Notice to Employees. Each registrant shall annually advise any individual employed or associated with such registrant of the individual's exposure to radiation as shown in records maintained by the registrant pursuant to .07(1)(a), if requested by the individual.(6) Instruction of Personnel, Posting of Notices to Employees. (a) Each registrant shall advise individuals working in a restricted area of reports of radiation exposures which individuals may request in accordance with these regulations.(b) Any Department documents or instructions sent to the registrant shall be maintained with a current copy of these regulations or posted as required.Ga. Comp. R. & Regs. R. 111-8-90-.07
Ga. L., 1964, pp. 507, 569, and 570, O.C.G.A. § 31-13-5, 31-13-9.
Original Rule entitled "Records, Reports and Notifications" adopted. F. Oct. 9, 2020; eff. Oct. 29, 2020.