Section 64B16-29.0041 - Record Maintenance Systems for Animal Shelter Permits(1) General requirements for records maintained in an electronic system. (a) If a permitted animal shelter's data processing system is not in compliance with the Board's data processing requirements, the facility must maintain a manual recordkeeping system meeting the requirements of Rule 64B16-29.004, F.A.C.(b) Requirements for back-up systems. The facility shall maintain a back-up copy of information stored in the data processing system using disk, tape, or other electronic back-up and up-date this back-up copy on a regular basis, at least monthly, to assure that data is not lost due to system failure.(c) Change or discontinuance of a data processing system. 1. Records of dispensed and returned medicinal drugs. A permitted animal shelter that changes or discontinues use of a data processing system must:a. Transfer the records to the new data processing system, orb. Purge the records to a printout which contains the same information as required on the audit trail printout as specified in Rule 64B16-29.004, F.A.C.2. Other records. A pharmacy that changes or discontinues use of a data processing system must: a. Transfer the records to the new data processing system, orb. Purge the records to a printout which contains all of the information required on the original document.3. Maintenance of purged records. Information purged from a data processing system must be maintained by the pharmacy for four (4) years from the date of initial entry into the data processing system.(d) Loss of data. The shelter manager for permitted animal shelters shall report to the Board in writing any significant loss of information from the data processing system within 10 days of discovery of the loss.(2) The permitted animal shelter shall maintain a system(s) which can produce the information required in Rule 64B16-29.004, F.A.C., for the preceding four (4) years. The information required in this paragraph shall be supplied by the permitted animal shelter within seven working days if requested.(3) Failure to maintain records. Failure to provide records set out in this subsection, either on site or within 7 working days for whatever reason, constitutes failure to keep and maintain records.(4) Data processing system downtime. In the event that a permitted animal shelter which uses a data processing system experiences system downtime, the permitted animal shelter must have an auxiliary procedure which will ensure that all data is retained.Fla. Admin. Code Ann. R. 64B16-29.0041
Rulemaking Authority 465.005, 828.055 FS. Law Implemented 465.019, 828.055 FS.
New 3-31-05, Amended by Florida Register Volume 40, Number 127, July 1, 2014 effective 7/13/2014.New 3-31-05, Amended 7-13-14.