Section 1B-32.002 - Minimum Indexing Requirements(1) Numbering of Final Orders.(a) All final orders that are required to be indexed or listed shall be sequentially numbered using a two-part number separated by a dash. The number preceding the dash should indicate the year and the number following the dash should indicate the numerical sequence of the order issued for that year beginning with the number "1" each new calendar year. The assigned agency prefix as indicated in paragraph (c) below shall precede the two-part number. The order category may be added as a suffix succeeding the two-part number.(b) Following the agency designation, two-part number, and order category, the agency may include the discipline and violation involved in the order and other similar information.(c) The agency shall submit the prefixes indicating agency designations to the Department of State for approval as required in this chapter prior to the adoption of its indexing rule. An agency prefix designation shall represent the name of the agency and shall not be identical for different agencies.(d) The order category shall be abbreviated as follows: DS | - | Declaratory statement |
FOI | - | Final order informal proceeding |
FOF | - | Final order formal proceeding |
S | - | Stipulation |
AS | - | Agreed settlement |
CO | - | Consent order |
(e) Examples of numbers assigned to a declaratory statement of the Department of Business and Professional Regulation, and to a final order in an informal proceeding of the Florida Elections Commission are as follows: Agency designation | Two-part number | Order category | Discipline/Board, etc. | Violation |
DBPR | 91-3 | DS | MED | 1 |
DOS | 2-1 | 92-1 | FOI | FEC |
(2) System for Indexing Final Orders. Each agency shall maintain an alphabetical subject matter index or an electronic data base of final orders required to be indexed. (a) The alphabetical subject matter index shall be hierarchical in format. The headings shall be organized by subject and shall be broad enough to incorporate the subject titles from the Florida Statutes under which the order is rendered. The name of the indexing agency cannot be used for subject headings or titles. The indentations below the subject headings or titles shall be more specific with the final indentation being the most specific. Related key words (specific words, terms or phrases) and common and colloquial words shall be cross-referenced. Order numbers shall be listed sequentially in an indentation immediately below the applicable heading.(b) The following examples illustrate the above indexing principles:1. Comprehensive plan Urban sprawl
Exceptions
DCA 89-2645, DCA 89-2741, DCA 89-3202
2. Urban sprawl Comprehensive plan. See that subject.
(c) An agency may use other indexing principles such as the principles of indexing used in the Florida Statutes, as follows:1. Dietetics and nutrition practitioner Dietitian (see herein Licenses)
Licenses
Dietitian/nutritionist
PR 91-10; PR 91-32; PR 91-51
Nutritionist (see herein Licenses, Dietitian/nutritionist)
2. Nutrition Nutrition practitioners, See DIETETICS AND NUTRITION PRACTITIONERS
(d) The agency shall designate the major subject headings to be used in the index. These subject headings shall be referred to by the agency indexer and subsequent similar entries shall be indexed under the existing appropriate heading. The index must be cumulative for at least one year, updated at least every 120 days and made accessible to the public.(e) If an electronic database is used by an agency, it shall allow users to research and retrieve agency orders by searching the text of the order and descriptive information about the order, which shall contain, at a minimum, major subject headings. To promote consistent, reliable indexing, the indexing system for an electronic database shall have fixed fields to ensure common usage of search terms by anyone that uses the system.(f) In addition to the indexes required by this chapter, an agency may create additional indexes for final orders as needed.Fla. Admin. Code Ann. R. 1B-32.002
Rulemaking Authority 120.533 FS. Law Implemented 120.53(1)-(4) FS.
New 1-1-92, Amended 3-25-97, Formerly RSA 1S-6.002.New 1-1-92, Amended 3-25-97, Formerly 1S-6.002.