D.C. Mun. Regs. tit. 7 § 3408

Current through Register Vol. 70, No. 17, April 26, 2024

Rule 7-3408 - RECORD KEEPING

Covered employers are required to develop and maintain records pertaining to their obligations under the Act. Covered employers must keep the records for no less than three years and make them available for inspection, copying, and transcription by DOES representatives upon request. Records kept in computer form must be made available for transcription and copying. All records shall be kept confidential and only be released to parties other than authorized DOES representatives when required by law to do so.

These records shall include:

(a) The name and Social Security number, or, if the Social Security number is unavailable, tax identification number, of each covered employee;

(b) The beginning and ending dates of each pay period;

(c) The wages paid for each pay period, including the cash value of other remuneration, gratuities, and tips and expenses incurred by each covered employee for which a deduction from wages is claimed;

(d) Method of payment;

(e) Earnings of employees;

(f) The dates on which wages were paid;

(g) Dates of parental, medical, and family leave taken by employees; (h) Copies of employee notices of leave furnished to the employer;

(i) Copies of all written notices given to employees as required under the Act;

(j) Documents describing employee benefits, including short- and long-term disability policies, sick leave, vacation leave, and other employer paid and unpaid leave policies and practices; and

(k) Records of disputes between the employer and the employee regarding the Act.

D.C. Mun. Regs. Tit. 7, § 3408

Final Rulemaking published at 65 DCR 7396 (6/21/2019)