D.C. Mun. Regs. tit. 7, r. 7-1612

Current through Register Vol. 71, No. 43, October 25, 2024

Rule 7-1612 - PAYMENT REQUESTS

1612.1

A contractor's request for payment must:

(a) Be in writing and include a certification that the contractor is entitled to payment of the requested amount;

(b) Include or attach information necessary to demonstrate entitlement to payment, such as the contract or other contract identifier, a statement that specified work has been completed in a satisfactory manner, documentation showing that contract deliverables have been accepted by the Board, or information detailing the reimbursable costs incurred by the contractor.

1612.2

Payment shall not be made unless authorized by the Chief Contracting Officer and approved by Board's Chief Financial Officer prior to making any payment. A Contracting Officer's payment authorization shall not preclude the Board from seeking a refund or pursuing other remedies if it subsequently concludes that the contractor was overpaid or otherwise did not conform with the terms of the contract.

1612.3

No payment shall be made without a valid written contract or agreement. Any vendor who enters into an oral agreement with a Board employee or Board member to provide good or services to the Board without a valid written contract shall not be paid. This subsection shall not apply to a payment required by court order, including a final decision of the District of Columbia Contract Appeals Board.

1612.4

No Board employee or Board member, unless delegated with the appropriate contracting authority, shall:

(a) Act in a manner that causes or could reasonably cause a vendor to believe that they have authority to bind the Board; or

(b) Direct or encourage a contractor to perform work or modify the way work is being performed, which should be the subject of a contract modification.

D.C. Mun. Regs. tit. 7, r. 7-1612

Notice of Final Rulemaking published at 57 DCR 12594, 12604 (December 31, 2010); amended by Final Rulemaking published at 68 DCR 63 (1/7/2022)

Authority: The District of Columbia Retirement Board (the Board), pursuant to the authority set forth in section 121(i) of the District of Columbia Retirement Reform Act of 1979 ( Pub. L. 96-122, 93 Stat. 866 (Nov. 17, 1979) (codified at D.C. Official Code § 1-711(i) (2001)) (the Reform Act).