D.C. Mun. Regs. r. 3-4213

Current through Register Vol. 71, No. 23, June 7, 2024

Rule 3-4213 - REPORTING AND DISCLOSURE REQUIREMENTS

4213.1

Disclosure statements serve several different purposes:

(a) They provide comprehensive disclosure of a candidate's campaign finances for prompt examination by the voting public and permit integration into the Office of Campaign Finance Online Filing System for purposes of additional disclosure, monitoring of campaign finances, and analysis mandated by the Act;

(b) They enable the Office of Campaign Finance to monitor candidate compliance with the Fair Elections Program requirements; and

(c) They enable candidates to make claims for public funds.

4213.2

The financial records of each committee of a candidate are subject to review by the Office of Campaign Finance for purposes of monitoring the candidate's compliance with the requirements of the Program.

4213.3

Each disclosure statement shall include the following information about the committee involved in the election:

(a) The cash balance at the beginning and end of the reporting period;

(b) Total itemized and non-itemized contributions, loans, and other receipts accepted during the reporting period; and

(c) Total itemized and non-itemized expenditures made during the reporting period.

4213.4

A separate disclosure statement shall be submitted for each committee involved in the election.

4213.5

All data reported in disclosure statements, amendments, and resubmissions shall be accurate as of the last day of the reporting period.

4213.6

The candidate shall report and itemize in each disclosure statement for each receipt of five dollars ($5.00), or more in the coverage period, the following information:

(a) The name, address, occupation (including self-employed, retired, homemaker, or unemployed) and principal place of business, amount of contribution, and date of receipt of each qualified small contribution from an individual District resident;

(b) The name, address, occupation (including self-employed, retired, homemaker, or unemployed) and principal place of business, amount of contribution, and date of receipt of each small dollar contribution from a non-resident individual;

(c) The receipt of public funds, identifying the type, base amount or matching payments, the amount, and date of payment;

(d) The receipt of contributions from Fair Election Committees/Member organizations; and

(e) The receipt of contributions or loans from the candidate or the candidate's immediate family member, reporting the date of receipt, amount, name, address, occupation, and principal place of business.

4213.7

The candidate shall report and itemize in each disclosure statement each expenditure made of five dollars ($5.00) or more during the reporting period:

(a) The name and address of each person, including the candidate, who has made purchases on behalf of the committee during the reporting period with the expectation of being reimbursed by the committee;

(b) The date and amount of each such purchase;

(c) The name and address of the person or entity form whom the purchase has been made;

(d) The form of the purchase;

(e) The purpose of the purchase;

(f) The name of each person, including the candidate, whom the committee reimbursed for purchases made on behalf of the committee during the reporting period, each purchase being reimbursed, and the amount and form of each reimbursement; and

(g) Such other information as the Director may require.

4213.8

Matchable contribution claims on small dollar contributions from individual District residents shall be invalid unless the participant has reported the contributor's occupation, employer, and business address, and provided a copy of the contributor's consent and Affidavit.

4213.9

If the candidate makes expenditure to a consultant or other person or entity who or which subcontracts for finished goods or services on behalf of the candidate, the disclosure statement shall include:

(a) The expenditures made by the candidate to the consultant or other person or entity during the reporting period; and

(b) For subcontracted goods and services,the name and address of the person or entity providing the services or goods, the amount(s) expended to that person or entity for subcontracted goods or services, and the purpose(s) of those goods and services; provided that, this disclosure shall be made in the manner provided by the Director.

4213.10

The candidate or treasurer shall verify that the disclosure statement is true and complete to the best of his or her knowledge, information and belief. The disclosure statement shall contain such signatures as may be required by the Director; provided that, to the extent a candidate is permitted to submit a disclosure statement in a non-electronic format, such disclosure statement will only be accepted by the Director if it contains an original signature from the candidate or the treasurer.

4213.11

The Director may, include in the public disclosure file, any document submitted with a disclosure statement, or requested by the Director, including, but not limited to copies of report filings, and submissions made by candidates after an election cycle.

D.C. Mun. Regs. r. 3-4213

Final Rulemaking published at 66 DCR 6632 (5/31/2019); amended by Final Rulemaking published at 66 DCR 013373 (10/11/2019)