D.C. Mun. Regs. r. 3-3010

Current through Register Vol. 71, No. 23, June 7, 2024

Rule 3-3010 - PETTY CASH FUNDS

3010.1

Each candidate, political committee, political action committee, independent expenditure committee, and Statehood Fund may maintain a Petty Cash Fund which shall not exceed three hundred dollars ($300) at any time.

3010.2

All records and transactions shall be recorded in a petty cash journal maintained and authorized by either:

(a) The chairperson;

(b) The treasurer; or

(c) Their designated agents, as listed on the Statement of Organization filed pursuant to § 3000.1.

3010.3

Petty cash funds shall be administered in the following manner:

(a) Cash shall only be received by check drawn on the account of the candidate, committee, or Statehood Fund;

(b) Cash expenditures shall not exceed fifty dollars ($50) to any person in connection with a single purchase or transaction; and

(c) All transactions shall be recorded in the petty cash journal.

3010.4

For each deposit to the petty cash fund, the amount and date shall be recorded in the petty cash journal.

3010.5

For each disbursement, the petty cash journal shall include:

(a) The name and address of each recipient of the disbursement;

(b) The date of the disbursement;

(c) The amount of the disbursement;

(d) The purpose of the disbursement; and

(e) The candidate's name and the office sought, or the name of the committee or Statehood Fund for which the disbursement is made.

3010.6

All receipts, vouchers, petty cash journals, and other documentation shall be retained by the candidate, committee or Statehood Fund for a period of three (3) years from the date of the filing of the final R&E Report by the candidate, committee, or Statehood Fund.

D.C. Mun. Regs. r. 3-3010

Final Rulemaking published at 45 DCR 3161, 3171-72 (May 20, 1998); as amended by Final Rulemaking published at 49 DCR 2731(March 22, 2002); as amended by Final Rulemaking published at 53 DCR 3222 (April 21, 2006); as amended by Final Rulemaking published at 60 DCR 1402 (February 8, 2013); as amended by Final Rulemaking published at 60 DCR 11864 (August 16, 2013); Amended by Final Rulemaking published at 62 DCR 3025 (3/13/2015).

Authority: D.C. Official Code § 1-1001.05(a)(14), in conformity with the Board of Ethics and Government Accountability Establishment and Comprehensive Ethics Reform Amendment Act of 2011, enacted February 27, 2012 (D.C. Act 19-318; D.C. Official Code § 1-1161.01 et seq. (2012 Supp.)).