D.C. Mun. Regs. r. 3-10409

Current through Register Vol. 71, No. 24, June 14, 2024

Rule 3-10409 - PUBLIC MEETING RECORDS

10409.1

The records for all regular, special, and emergency meetings shall contain a draft and final meeting agenda and a recording of the meeting in electronic form. The records of all closed/executive sessions shall include an electronic recording of the meeting.

10409.2

A Public Body's agenda shall contain the order of business for the meeting. The final agenda shall contain any changes adopted by the Public Body. The Public Body shall include the following statement at the end of all draft and final meeting agenda: "This meeting is governed by the Open Meetings Act. Please address any questions or complaints arising under this meeting to the Office of Open Government at opengovoffice@dc.gov."

10409.3

A Public Body shall make electronic meeting records available to the public upon request within seven (7) business days after the meeting.

10409.4

A Public Body may post transcripts in lieu of posting detailed meeting minutes. When posting transcripts in lieu of meeting minutes, transcripts of meetings shall be posted to the Public Body's website or the District of Columbia's website within seven (7) business days after the meeting. If transcripts will not be available within this time-frame, a Public Body shall post detailed meeting minutes within three (3) business days after the meeting, with a notation at the top of the document that full meeting minutes shall be posted on the next meeting date of the Public Body.

10409.5

A draft of the detailed meeting minutes shall be posted on the Public Body's website or the District government's website within three (3) business days of a meeting, with a notation at the top of the document that full meeting minutes shall be posted on the next meeting date of the Public Body.

10409.6

Detailed meeting minutes shall contain the following information:

(a) The date, time, and place of the meeting or session;

(b) The names of members of the Public Body recorded as either present or absent; and

(c) Any motions, and amendments thereto, a record of all votes taken, and general description of all matters considered during the meeting.

10409.7

A Public Body conducting a meeting by electronic means shall ensure the meeting complies with the Open Meetings Act and take the following actions:

(a) Provide a dial-in number for the public to participate in the meeting if the meeting is held by teleconference;

(b) Provide login information if the meeting is held by web-conference;

(c) Record the meeting my electronic means; and

(d) Take all votes by roll call.

10409.8

A Public Body shall retain all electronic recordings of meetings and written minutes pursuant to District law and shall comply with the District of Columbia General Records Schedules concerning the disposition of its electronic meeting recordings and written meeting minutes.

D.C. Mun. Regs. r. 3-10409

Final Rulemaking published at 61 DCR 13143 (December 26, 2014); amended by Final Rulemaking published at 66 DCR 6673 (5/31/2019)