D.C. Mun. Regs. tit. 29, r. 29-507

Current through Register Vol. 71, No. 44, November 1, 2024

Rule 29-507 - EMERGENCY MEDICAL SERVICES AGENCIES: RECORDS

507.1

An Emergency Medical Services Agency shall maintain records that include:

(a) Approved patient care report forms;

(b) Employee or member rosters;

(c) Time sheets;

(d) Call rosters;

(e) Training records;

(f) Dispatch logs, which shall include:

(1) The type of call;

(2) The time the call was received;

(3) The time the call was dispatched;

(4) The time that personnel responded;

(5) The time that personnel arrived on the scene;

(6) The time that transport service was requested (for non-transport response agencies);

(7) The time that transport of the patient to the hospital began (if applicable);

(8) The time the patient arrived at the hospital (if applicable);

(9) The time that personnel returned to service; and

(10) The disposition of the call.

507.2

An Emergency Medical Services Agency shall prepare and securely maintain records at its principal place of operations or a secured storage facility for not less than six (6) years and shall make the records available for inspection by the Director.

507.3

Records shall be stored in a manner that ensures reasonable safety from water and fire damage and from unauthorized disclosure.

507.4

An Emergency Medical Services Agency shall supply copies of records to the Director upon request.

507.5

An Emergency Medical Services Agency that fails to make its records available for inspection by the DOH, or fails to provide copies of records to the Director upon request, may be subject to fines, suspension, or termination of certification to operate an Emergency Medical Services Agency.

507.6

An Emergency Medical Services Agency shall maintain a current personnel record for each individual provider affiliated with the agency. The personnel record shall include:

(a) A copy of the provider's current National Registry of Emergency Medical Technicians (NREMT) certification;

(b) A copy of the provider's current DOH certification;

(c) A copy of the provider's current cardiopulmonary resuscitation (CPR) card;

(d) A copy of the provider's current Advanced Cardiac Life Support (ACLS) card (if applicable); and

(e) A copy of training records and qualifications for the positions held.

507.7

An Emergency Medical Services Agency shall provide a roster showing each provider's name, address, e-mail address, NREMT certification number, and DOH certification number to the Director annually, as part of the agency's annual report, due no earlier than January 1 and not later than March 1 of each year.

507.8

If an Emergency Medical Services Agency operates an emergency response vehicle, the agency shall maintain each vehicle currently in use in accordance with the manufacturer's recommendations for preventative maintenance.

507.9

If an Emergency Medical Services Agency operates an emergency response vehicle, the agency shall maintain records on each vehicle currently in use. The vehicle records shall include:

(a) Maintenance records demonstrating adherence to the manufacturer's recommendations for preventative maintenance;

(b) A valid vehicle registration;

(c) A vehicle inspection certificate;

(d) Proof of vehicle insurance coverage; and

(e) Reports of any collision involving the vehicle.

D.C. Mun. Regs. tit. 29, r. 29-507

Rules of the Board of Public Welfare issued July 28, 1950; as amended on September 29, 1950; as amended by Final Rulemaking published at 60 DCR 16569 (December 6, 2013)

Authority: Section 24 of the Emergency Medical Services Act of 2008 (Act), effective March 25, 2009 (D.C. Law 17-357; D.C. Official Code § 7-2341.23 (2012 Repl.)); and Mayor's Order 2009-89, dated June 1, 2009.