D.C. Mun. Regs. r. 50-5036
Small purchase procedures may be used only with contracts that have an estimated value equal to or less than one hundred thousand dollars ($100,000) for the base year and for each option year.
Requirements procured under this section shall not be parceled, split, divided, or purchased over a period of time in order not to exceed the small purchase limit.
The Contracting Officer shall conduct small purchases in the manner that is most suitable, efficient, and economical based on the circumstances of each acquisition. As appropriate, the Contracting Officer may elect to use or adapt procedures that apply to competitive sealed bids or competitive sealed proposals.
In small purchases, the Contracting Officer shall:
The contracting officer may make a purchase for an amount of ten thousand dollars ($10,000) or less without obtaining competitive quotes.
The contracting officer shall solicit written quotes from at least three sources for each procurement in an amount that is estimated to be over ten thousand dollars ($10,000), but less than or equal to one hundred thousand dollars ($100,000).
The Contracting Officer may solicit quotations orally in appropriate cases when soliciting in writing is not practical (e.g., emergency). When soliciting quotations orally, the Contracting Officer shall instruct suppliers to respond in writing.
An oral solicitation shall provide a clear description of OAG's requirements (e.g., the type of goods or services sought, quantities, and schedule) and the basis on which the award will be made. The Contracting Officer shall ensure that each potential supplier is provided the same information about the requirements.
Written solicitations shall provide a complete statement of relevant information without being unnecessarily lengthy. A written solicitation should include the same information required in an oral solicitation, plus the following:
The basis for award may be price or cost alone or price/cost and other factors. Solicitations shall state the relative importance assigned to each evaluation factor. If not, all factors will be given equal weight.
The price/cost and other terms of the award shall be set forth in a written contract or purchase order. The Contracting Officer shall include a comment or statement in the electronic contract file briefly explaining the basis for the award decision.
D.C. Mun. Regs. r. 50-5036