Except as provided by Subsection 4624.8, requests for payment must be submitted in writing by the contractor together with a valid written contract.
Contractor payment requests shall:
Depending on the contract payment provisions, a payment request may consist of, for example, a statement that specified work has been completed in a satisfactory manner, documentation showing that contract deliverables have been accepted by the Hospital, or information detailing the reimbursable costs incurred by the contractor.
Payment shall not be made unless authorized by the Contracting Officer. A Contracting Officer's payment authorization shall not preclude the Hospital from seeking repayment (or pursuing other remedies) if it subsequently concludes that the contractor was overpaid or otherwise misled the Hospital.
In addition to the Contracting Officer's payment authorization, all payment requests, except those utilizing simplified contracting procedures under section 4621, must be certified and approved by the Hospital's Chief Financial Officer (or his or her designee) prior to making any payment.
No Hospital employee shall authorize payment for the value of supplies and services received without a valid written contract. Any vendor who enters into an oral agreement with a Hospital employee to provide supplies or services to the Hospital without a valid written contract shall not be paid. This subsection shall not apply to a payment required by court order, a final decision of an authorized forum, or an approval by the CCO in accordance with Subsection 4624.8 of this section.
The CCO or designee shall review and verify requests submitted by a Contracting Officer for authorization for payment for supplies or services received without a valid written contract, and shall either approve or disapprove requests for authorization for payment.
The CCO or designee may authorize payments for supplies or services received without a valid written contract if:
No authorization for payment for supplies and services received without a valid written contract shall occur more than one (1) time with the same vendor.
An authorization for payment for supplies and services received without a valid written contract may be used for obligations incurred after August 31, 2012, only if, in addition to the requirements of Subsection 4624.8 of this section, the contracting officer certifies in writing that:
D.C. Mun. Regs. tit. 27, r. 27-4624