D.C. Mun. Regs. r. 27-4107
The contractor shall establish and maintain a system to record, control, protect, preserve, and maintain all District property. The system shall be reviewed and approved by the contracting officer before District property is provided or made available to the contractor. If the contracting officer finds any portion of the contractor's property control system to be inadequate, the contractor shall be required to take any necessary corrective action before the system can be approved.
The property control system, and implementation of the property control system, may be reviewed at any time during the period of the contract by the contracting officer.
If the contracting officer finds any portion of the contractor's property control system, or implementation of its property control system, to be inadequate, the contractor shall be required to take any necessary corrective action ordered by the contracting officer and the contracting officer may suspend the contractor's authority to use District property until the corrective action is taken.
If District property is found to be in the possession or control of the contractor, although not provided under any contract, the contractor shall promptly record the property and furnish to the contracting officer all known circumstances and data pertaining to its receipt and a statement about whether it is needed for the performance of the contract.
If unrecorded District property is found in the possession or control of the contractor, both the cause of the discrepancy and actions taken or needed to prevent recurrence shall be determined and reported to the contracting officer.
The contractor shall promptly report to the contracting officer all District property it receives in excess of the amounts needed to complete full performance under the contracts providing it or authorizing its use.
The contractor shall furnish written receipts for all or specified classes of District property only when the contracting officer deems it essential for maintaining acceptable property controls.
If overages, shortages, or damages are discovered upon receipt of District property, the contractor shall provide a statement of the condition and apparent causes to the contracting officer. Only the quantity of property actually received shall be recorded on the official records.
D.C. Mun. Regs. r. 27-4107