D.C. Mun. Regs. r. 27-3701

Current through Register Vol. 71, No. 24, June 14, 2024

Rule 27-3701 - NOTICE OF TERMINATION

3701.1

The contracting officer shall terminate a contract for convenience or default by giving written notice to the contractor. The notice shall be hand-delivered, sent by telegram, or sent by certified mail, return receipt requested.

3701.2

When the termination notice is delivered by hand, the contracting officer shall obtain a written acknowledgement of receipt from the contractor.

3701.3

If the termination notice is sent by telegram, the contracting officer shall deliver or send a confirming letter to the contractor by certified mail, return receipt requested.

3701.4

In addition to the requirements set forth in § 3702.2 (termination for convenience) and § 3713.2 (termination for default), the termination notice shall state the following:

(a) The contract number and date;

(b) That the contract is being terminated, either for the convenience of the District or for default under the contract clause authorizing the termination;

(c) The effective date of termination;

(d) If the termination is only partial, the extent of termination;

(e) Any special instructions; and

(f) The steps the contractor should take to minimize the impact on personnel if the termination, together with all other outstanding terminations, will result in a significant reduction in the contractor's work force.

3701.5

When the termination notice is delivered or sent to the contractor, the contracting officer shall simultaneously deliver or send a copy to the using agency or agencies and to any known assignee, guarantor, or surety of the contractor.

3701.6

The contracting officer may amend a termination notice to accomplish any of the following:

(a) Correct nonsubstantive mistakes in the notice;

(b) Add supplemental data or instructions; or

(c) Rescind or modify the notice if it is determined that items terminated had been shipped or completed before the contractor's receipt of the notice.

3701.7

An amendment to a termination notice shall be in writing and shall be delivered or sent to the contractor in the manner set forth in this section.

D.C. Mun. Regs. r. 27-3701

Final Rulemaking publishing at 35 DCR 1690 (February 26, 1988)