D.C. Mun. Regs. tit. 19, r. 19-817
The Chief Librarian and/or Designee shall prepare a bi-annual report of all donations to be monitored and tracked by the Office of General Counsel. The OCFO shall prepare a report on the status of budget expenditures and available balance to be used in conjunction with the bi-annual report.
Each report shall have the donor's name, the brief description of the donation, the total value of the approved solicited and accepted donation, and the donation approval date. A copy of the donation report shall be provided to the Office of General Counsel.
The Chief Librarian and/or Designee shall file quarterly reports listing all donations with the Office of Administrative Documents and Issuances to be printed in the D.C. Register.
The DCPL, through its Chief Librarian and/or Designee shall also publish a monthly report of all donations accepted and approved on the DCPL web page monthly. This report shall include the donor's name, the brief description of the donation, the total value of the approved solicited and accepted donation, and donation approval date.
The Office of the General Counsel shall retain all donation documents for a period of three (3) years. After such time, all documents are to be destroyed or forwarded to a storage facility.
D.C. Mun. Regs. tit. 19, r. 19-817