Statutes, codes, and regulations
District Of Columbia Administrative Code
Title 11 - ZONING REGULATIONS OF 2016Subtitle Y - BOARD OF ZONING ADJUSTMENT RULES OF PRACTICE AND PROCEDURE
Chapter 2 - PUBLIC PARTICIPATION
Rule 11-Y206 - SUBMITTING COMMENTS OR FILING DOCUMENTS ELECTRONICALLY OR BY E-MAIL

D.C. Mun. Regs. tit. 11, r. 11-Y206

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Current through Register Vol. 71, No. 39, September 27, 2024
Rule 11-Y206 - SUBMITTING COMMENTS OR FILING DOCUMENTS ELECTRONICALLY OR BY E-MAIL
206.1

This section includes provisions for the public to file documents electronically through the Interactive Zoning Information System (IZIS) and by e-mail with the Office of Zoning. It also permits the Office of Zoning to serve orders and notices by e-mail.

206.2

The submission of any comments electronically following the procedures set forth in this section constitutes filing for all purposes under these rules.

206.3

Comments may be submitted electronically through IZIS or by e- mail; except that no comments shall beaccepted into the record electronically if submitted or e-mailedless than twenty- four (24) hours prior to the start of a public hearing or meeting at which the Board will consider the applicable case, except for exhibits to be introduced at a public hearing under Subtitle Y § 103.13(g).

206.4

All comments submitted electronically through IZIS shall:

(a) Contain the name, mailing address, telephone number, and e-mail address of the person filing it; and
(b) Describe the nature of the documents (for example, "Comments in Support," "Comments in Opposition," or "General Comments").
206.5

All comments submitted by e-mail shall:

(a) Contain the name, mailing address, telephone number, and e-mail address of the person filing it;
(b) Describe the nature of the documents (for example, "Comments in Support," "Comments in Opposition," or "General Comments");
(c) Include the case number and case name in the subject line of the e-mail; and
(d) Be sent to bzasubmissions@dc.gov.
206.6

The filing of any documents electronically following the procedures set forth in this section constitutes filing for all purposes under these rules.

206.7

All documents to be filed electronically through IZIS or by e- mail shall be in portable document format (PDF), except for pre-recorded video that shall be submitted as a digital file by e- mail, and shall not be accepted into the record if filed or e- mailed less than twenty-four (24) hours prior to the start of a public hearing or meeting at which the Board will consider the applicable case except for exhibits proposed to be introduced at a public hearing under Subtitle Y § 103.13(g).

206.8

All documents filed electronically through IZIS shall:

(a) Contain the name, mailing address, telephone number, and e-mail address of the person filing it;
(b) Contain the case number assigned by the Office of Zoning;
(c) Describe the nature of the documents (for example, "Letter in Support," "Letter in Opposition", or "Request for Party Status"); and
(d) Not exceed the maximum allowable size of eight (8) megabytes.
206.9

All documents filed by e-mail shall:

(a) Include the name, mailing address, telephone number, and e-mail address of the person filing it;
(b) Describe the nature of the documents (for example, "Letter in Support," "Letter in Opposition", or "Request for Party Status");
(c) Include the signature of the originator;
(d) Contain no more than ten (10) pages;
(e) Include the case number and case name in the subject line of the e-mail; and
(f) Be sent to bzasubmissions@dc.gov.
206.10

All filings submitted through IZIS on or before 11:59 p.m. shall be recorded as being received on the same day.

206.11

All e-mail filings sent between 12:01 a.m. and 5:00 p.m. on any Office of Zoning business day shall be recorded on the date it was received.

206.12

The filing date for an e-mail filing received between 5:01 p.m. and 12:00 a.m. shall be recorded on the next business day.

206.13

The date and time recorded in the correct Office of Zoning electronic mailbox at bzasubmissions@dc.gov, shall be conclusive proof of when it was received.

206.14

Parties shall be responsible for monitoring their e-mail accounts and for opening e-mails.

206.15

The Office of Zoning shall serve orders and notices by e-mail to any party who provides an e-mail address. The party is responsible for ensuring that the Office of Zoning has an accurate, up-to-date e-mail address.

206.16

Any notice required by D.C. Official Code § 1-309.10(c)(4) to be provided to affected ANCs, the Commissioner representing the affected single member district, and the Office of ANCs ("notice recipients") may be provided by electronic or first-class mail; provided, that the notice shall be by first-class mail unless a notice recipient agrees in writing to receive future notifications through e-mail.

206.17

A notice of an application shall constitute the notice required by D.C. Official Code § 1-309.10(b) and starts the time period for the affected ANC to review the application and submit its written report pursuant to D.C. Official Code § 1-309.10(d).

D.C. Mun. Regs. tit. 11, r. 11-Y206

Final Rulemaking published at 63 DCR 2447 (9/6/2016); amended by Final Rulemaking published at 63 DCR 10932 (9/6/2016); amended by Final Rulemaking published at 64 DCR 2791 (3/17/2017); amended by Final Rulemaking published at 67 DCR 12690 (10/30/2020)