D.C. Mun. Regs. r. 1-3103
The Rebate Fund Awardee has sixty (60) days after the production or construction is completed to provide the Agency with an expenditure report reviewed by an independent auditor. All required verification of local qualifying expenditures subject to D.C. Official Code §§ 2-1204.11 a-2-1204.11c should be included in the report. The Agency will make available to each Rebate Fund Awardee a copy of the Rebate Fund Expenditure Report Procedures and the Rebate Fund Expenditure Report Template" to guide the Rebate Fund Awardee and their accounting agents in compliance with the expenditure report deliverable requirement.
The Agency, or its accounting agent, will have up to sixty (60) business days to verify and certify the Rebate Fund Awardee's request for the incentive award after the submission of all receipts and proof of qualifying expenditures. The Agency will send the Rebate Fund Awardee an itemized accounting of all certified eligible spending in the form of a Rebate Award Assignment Letter and Rebate Award Authorization for review and execution. The Rebate Award Authorization must be signed by a person authorized to sign on behalf of the Rebate Fund Awardee and returned to the Agency within seven (7) business days of the postmarked date of the Rebate Award Assignment Letter. After the Agency receives that signed Rebate Award Authorization, and all requirements of Subsection 3102.11 have been met, the Rebate Award payment will be issued to the Rebate Fund Awardee within thirty (30) business days. No Rebate Fund award shall exceed the production project's direct District expenditures or the maximum allowable rebate based on the total qualified expenditures verified by the Agency.
If the Rebate Fund Awardee wishes to appeal or dispute any of the submissions that have been disqualified or ha s any other dispute with regard to the findings in the Rebate Award Assignment Letter, the Rebate Fund Awardee must alert the Agency by mail within seven (7) business days of the date on the Rebate Award Assignment Letter. The Rebate Fund Awardee then has up to fourteen (14) business days to prepare its dispute or appeal response and forward it to the Agency in the form of a "Request for Reconsideration Letter." In this letter, the Rebate Fund Awardee can itemize and substantiate any disputed expenditures and make a case for reconsideration. If the Agency does not receive the appeal or dispute letter within the designated time period, the Rebate Fund Awardee waives all rights to dispute and agrees to receive only the incentive awards outlined in the Agency's original Rebate Award Assignment Letter.
If the Rebate Awardee submits its Request for Reconsideration Letter within the designated time period, the Agency will have thirty (30) business days to review the appeal and make its final determination. A final Rebate Award Assignment Letter will be sent to the Rebate Awardee by the Agency indicating the final determination of all issues in question. This determination will be final. The final Rebate Award Assignment Letter must be signed by a person authorized to sign on behalf of the Rebate Awardee and returned to the Agency within seven (7) business days of the date of the final Rebate Award Assignment Letter. After the Agency receives that signed letter, and all requirements of Sub section 3102.11 have been met,the Rebate Fund award payment will be sent to the Rebate Fund Awardee within thirty (30) business days. If the Rebate Fund Awardee fails to sign the final Rebate Award Assignment Letter, the Rebate Fund Awardee waives all claims for rights to the Rebate Fund award.
D.C. Mun. Regs. r. 1-3103