D.C. Mun. Regs. r. 1-1532

Current through Register Vol. 71, No. 24, June 14, 2024

Rule 1-1532 - USE AND STORAGE OF MICROCOPIES

1532.1

The master microcopy of permanent records and of temporary records having a retention period of ten (10) years or longer, shall not be used for reference purposes.

1532.2

Duplicate copies shall be used for reference purposes and for further duplication on a recurring basis or for large-scale duplication such as for distribution of records in microform.

1532.3

In cases where it is necessary to make duplicates from the master copy, procedures shall ensure that the master copy remains clean and undamaged during the duplication process.

1532.4

The Administrator shall establish and issue standards, guidelines, and procedures for the secure storage of the master microcopy of permanent records and of temporary records having a retention period of ten (10) years or longer.

1532.5

The Administrator may establish a centralized micrographic service for the benefit of District agencies.

1532.6

Such a service shall provide the following:

(a) Technical advice and assistance in designing and implementing agency microcopying projects and programs;

(b) Reimbursable microcopying services including the preparation, indexing, and filming of records, inspection of film, quality testing of microcopies, and other services; and

(c) Such other services as the Administrator may specify.

D.C. Mun. Regs. r. 1-1532

Final Rulemaking published at 34 DCR 7001, 7022 (October 30, 1987)