Schedule A - RECORDS RETENTION SCHEDULE

Current through Register Vol. 25, No. 7, January 1, 2022
Schedule A - RECORDS RETENTION SCHEDULE

Banks and Trust Companies

(Periods of retention are in years, unless otherwise indicated)

0001.01 PERMANENT RECORDS
1.0101 Annual reports
1.0102 Bank call reports
1.0103 Bank examination reports
1.0104 Bank charter, Certificate of Incorporation, by laws, amendments, minutes of meetings of Directors, executive and other committees
1.0105 Capital stock - Certificates, Ledger, Transfer Ledger
1.0106 Certificate of Authority - approved branch locations
1.0107 General Ledger
1.0108 Internal security investigation reports
0001.02 OTHER RECORDS

1.0201 Advices from correspondents (due from banks) 1
1.0202 Advices of correction (proof, clearing and transit) 2
1.0203 Advices of debits or credits 1
1.0204 Bank investments - broker confirmations, invoices statements, securities buy and sell orders 6
1.0205 Bank investments - safekeeping receipts 6
1.0206 Bank statements (due from banks) 5
1.0207 Bond ledger 6
1.0208 Budget records (corporate) 1
1.0209 Canceled checks 6
1.0210 Cash item records 1
1.0211 Deposit activity register (after maturity, if applicable) 1
1.0212 Certified checks, activity register, money orders, official checks 6
1.0213 Clearinghouse settlement sheets 1
1.0214 Closed account report 1
1.0215 Collection activity register 3
1.0216 Correspondence (customer dispute) 3
1.0217 Currency shipment books 3
1.0218 Currency transaction reports 5
1.0219 Customer's deposit ledgers 5
1.0220 Daily statement of condition 1
1.0221 Debit and credit tickets 1
1.0222 Departmental or teller's proof sheets 2
1.0223 Deposit tickets 2
1.0224 Drafts, draft activity register 6
1.0225 Dividend check, paid (capital) 6
1.0226 Dividend check activity register (capital) 6
1.0227 Escheat records, after escheatment 1
1.0228 FDIC assessment base records 5
1.0229 General ledger tickets 6
1.0230 Insurance records (after expiration of policy) 3
1.0231 International - cable and mail transfers 6
1.0232 International - letter of credit records 6
1.0233 Large transaction report, over $10,000 (deposits) 5
1.0234 Liability ledger 6
1.0235 Loan and note activity register 6
1.0236 Loan application (all evaluation material) 3
1.0237 Loan payment record 6
1.0238 Name and address change report 2
1.0239 Night depository agreements 1
1.0240 Outgoing cash letter 1
1.0241 Overdraft/NSF report (deposit) 1
1.0242 Personnel records (after termination of employment and pension rights) 6
1.0243 Personnel records - declined applications 2
1.0244 Proof tapes, sheets 1
1.0245 Proxies 3
1.0246 Records of outside business interests of bank's executive officers, directors and principal shareholders and their transactions with bank 3
1.0247 Reconcilements (due to banks) (due from banks) 3
1.0248 Registered mail return receipt cards 6
1.0249 Remittances, serviced mortgages 1
1.0250 Reports of accounts opened or closed (due to banks) 1
1.0251 Repossession and foreclosure log 6
1.0252 Reserve computations daily 2
1.0253 Resolutions, authorizations (corporate - deposit/loan) 6
1.0254 Return item letters 1
1.0255 Safe deposit contracts (after termination of contract) 6
1.0256 Safe deposit records and receipts 6
1.0257 Security - camera surveillance log 1
1.0258 Security devices checklist, inspection records 2
1.0259 Service charge report 6
1.0261 Statements 2
1.0262 Stop payment orders 2
1.0263 Taxpayer information (deposits) 5
1.0264 Tax records (corporate) 10
1.0265 Tellers activity register 2
1.0266 Transaction journal 6
1.0267 Transit letters (due from banks) 1
1.0268 Trial balance 1
1.0269 Travelers checks register 2
1.0270 Utility payment records (customer) 6
1.0271 Vault records, access and maintenance 2

0001.03 TRUST RECORDS

1.0301 Bonds of indemnity 21*
1.0302 Canceled stock certificates Permanent
1.0303 Legal papers 21*
1.0304 Mail receipts 7*
1.0305 Paid dividend checks 7
1.0306 Registration records 7*
1.0307 Stock certificates 7*
1.0308 Stockholder records 7*
1.0309 Tax returns 7*
1.0310 Transfer records 7*
1.0311 Transmittal letters 7*

* After trust is terminated or account closed