2 Del. Admin. Code § 2226-9.0

Current through Register Vol. 27, No. 12, June 1, 2024

Section 2226-9.0 - Recordkeeping and Reporting

9.1 All requirements of 49 CFR § 383 and 49 CFR § 384 apply.

9.2 TPTOs must use only the forms provided by the Division and must account for all required information, including control numbered forms issued to the TPTO.

9.3 The Division will not accept forms that show evidence of alteration. Forms containing an alteration will be voided and a new form must be provided.

9.4 Records shall be comprised of paper or electronic copies for the current year and the 2 previous calendar years and must include at least the following:

9.4.1 The TPTO license granted by the Division;

9.4.2 Certifications of all STs in the TPTO's employ;

9.4.3 The contract between the Division and the TPTO;

9.4.4 A copy of each completed CDL skills test scoring sheet;

9.4.5 A copy of the TPTO's Division approved road test routes;

9.4.6 A copy of each ST's training and continuing education record;

9.4.7 BTW logs;

9.4.8 Control numbered forms issued by the Division; and

9.4.9 CDL scoring sheets.

9.5 All forms and records must be kept in locked and limited access areas or secured electronically.

9.6 All forms, including any for passed or failed examinations, must be logged on a TPTO's report via the Division's electronic application or other means determined by the Division.

9.7 All voided control numbered forms should be filed in numeric or alphabetical order with a note stating why the document was voided and the number of the replacement form. All replacement forms for SREs must be dated using the same date as the original form.

9.8 TPTOs may be required to submit monthly reports at the Division's discretion.

9.9 If monthly reports are required of the TPTO, reports must be submitted electronically to the Division by the 10th business day of each month for the previous month's activity, even if there was no activity.

9.10 If monthly reports are required, the reports are to reflect all applicant testing activity and must include the following:

9.10.1 Monthly ST training student schedules;

9.10.2 ST training class completion statements;

9.10.3 BTW completion statements;

9.10.4 SRE completion statements; and

9.10.5 A summary of any control number forms voided during the reporting period.

9.11 Incomplete monthly reports will not be accepted. Any TPTO required to submit monthly reports who fails to file the report as required may be subject to discipline up to and including revocation of their license.

9.12 TPTOs and STs are responsible for securing both blank and completed forms.

9.13 Post-dating, pre-dating, or the partial completion of any form is not allowed except as described in subsection 9.7 of this regulation.

2 Del. Admin. Code § 2226-9.0

27 DE Reg. 191 (9/1/2023) (Final)