16 Del. Admin. Code § 4205-3.0

Current through Register Vol. 28, No. 7, January 1, 2025

Section 4205-3.0 - Form and Completion of Certificates and Reports

(Authorization: Sections 3108 and 3109)

3.1 Media, Forms, Certificates, Electronic Data Files. All forms, certificates, records, electronic data files, and reports used in the system of vital statistics are the property of the Department of Health and Social Services and shall be surrendered to the State Registrar upon demand. The forms prescribed and distributed by the State Registrar for reporting vital statistics shall be used only for official purposes. Only those forms furnished or approved by the State Registrar shall be used in the reporting of vital statistics or in making copies thereof. Electronic data records shall be accepted only when standards set by the State Registrar are met.

3.2 Requirements for Preparation of Certificates. All forms, certificates, and reports relating to vital statistics must either be type written or printed legibly in black, unfading ink, or stored on electronic media approved by the State Registrar. All signatures required shall be entered in black, unfading ink or stored electronically. Unless otherwise directed by the State Registrar, no certificate shall be complete and correct and acceptable for registration:

3.2.1 That does not contain the certifier's name typed or printed legibly;

3.2.2 that does not supply all items of information called for thereon or satisfactorily account for their omission;

3.2.3 that contains alterations or erasures;

3.2.4 that does not contain handwritten signatures as required;

3.2.5 that is marked "copy" or "duplicate";

3.2.6 that is a carbon copy;

3.2.7 that is prepared on an improper form;

3.2.8 that contains improper or inconsistent data;

3.2.9 that contains an indefinite cause of death which denotes only symptoms of disease or conditions resulting from disease;

3.2.10 that is not prepared in conformity with regulations or instructions issued by the State Registrar.

16 Del. Admin. Code § 4205-3.0

20 DE Reg. 641( 2/1/2017) (Final)