Conn. Agencies Regs. § 9-7b-75

Current through December 27, 2024

Section 9-7b-75 - Personal data, definitions

When used in Sections 9-7b-75 to 9-7b-81 of the regulations of Connecticut state agencies, inclusive, the following terms shall have the meanings herein specified, unless the context otherwise indicates.

(a) "Agency" means each state or municipal board, Commission, department or officer, other than the legislature, courts, governor, lieutenant governor, attorney general or town or regional boards of education, which maintains a personal data system.

(b) "Attorney" means an attorney at law empowered by a person to assert the confidentiality of or right of access to personal data under Chapter 55 of the General Statutes.

(c) "Authorized representative" means a parent, or a guardian or conservator, other than an attorney, appointed to act on behalf of a person and empowered by such person to assert the confidentiality of or right of access to personal data under Chapter 55 of the General Statutes.

(d) "Automated personal data system" means a personal data system in which data is stored, in whole or part, in a computer or in computer accessible files.

(e) "Case file" means that compilation of personal data, in either manual or automated form, relating to a specific Commission audit, investigation, contested case, advisory opinion, declaratory ruling or court case.

(f) "Commission" means the State Elections Enforcement Commission.

(g) "Computer accessible files" means any personal data which is stored on-line or off-line, which can be identified by use of electronic means, including but not limited to microfilm and microfilm devices, which includes but is not limited to magnetic tape, magnetic film, magnetic disks, magnetic drums, internal memory utilized by any processing device, including computers or telecommunications control units, punched cards, paper or film which is optically scanned.

(h) "Employment record" means that compilation of personal data, in either manual or automated form, which relates to the qualifications of employment applications.

(i) "Maintain" means collect, maintain, use or disseminate.

(j) "Manual personal data system" means a personal data system other than an automated personal data system.

(k) "Person" means an individual of any age concerning whom personal data is maintained in a personal data system, or a person's attorney or authorized representative.

(l) "Personal data" means any information about a person's education, finances, medical or emotional condition or history, employment or business history, family or personal relationships, reputation or character which because of name, identifying number, mark or description can be readily associated with a particular person. "Personal data" shall not be construed to make available to a person any record described in subdivision (3) of subsection (b) of Section 1-19 of the General Statutes.

(m) "Personal data system" means a collection of records containing personal data.

(n) "Personnel file" means that compilation of personal data, in either manual or automated form, relating to a Commission employee's employment and personnel activities, including, but not limited to, his or her performance, evaluation and payroll and other employment-related record keeping which is necessary for the conduct of the Commission's business and which is kept and maintained by the Commission's business office.

(o) "Record" means any collection of personal data, defined in subsection (l), which is collected, maintained or disseminated.

(p) "Categories of personal data" means the classifications of personal information set forth in subdivision (9) of Section 4-190 of the General Statutes.

(q) "Other data" means any information which because of name, identifying number, mark or description can be readily associated with a particular person.

Conn. Agencies Regs. § 9-7b-75

Effective November 1, 1989; Amended July 31, 1998