Section 19a-2a-5 - Community nursing and day care division data system(a)General nature and purpose(1) Location. The community nursing and day care division data system is located at 20 Trinity Street, Hartford, Connecticut.(2) Format. Personal data in the community nursing and day care division is stored in both automated and manual forms.(3) Purpose. The purpose of this personal data system is to provide information required in order to evaluate an application for licensure of a clinic, a free standing family planning and abortion clinic, a child health clinic, a school-based infirmary, a child day care center, a group day care home, a family day care center, and for the division to grant approval for the administration of certain medications by school personnel.(4) Official responsible. The director, community nursing and day care division, is located at 20 Trinity St., Hartford, Connecticut, and is responsible for the community nursing and day care division system. Requests for disclosure or amendment of the records in the system should be directed to this official.(5) Routine sources. Personal data in the community nursing and day care division data system is obtained from: (A) applicants for licensure;(B) their employees, and clients.(6) Legal authority. Collection, maintenance and use of personal data in the community nursing and day care division data system is authorized by Connecticut General Statutes, sections: (b)Categories(1) The categories of personal data maintained by the community nursing and day care division data system include, but are not necessarily limited to:(A) applicants' names, addresses, education, training, and experience; and(B) the names, addresses, education, training and experience of staff working in licensed facilities.(2) The categories of other data maintained by the community nursing and day care division data system are data regarding the organizational structure associated with the ownership of licensed facilities.(3) The categories of persons on whom records are maintained are:(A) clients who have made or have cause to make complaints;(B) children who have made or have cause to make complaints; and(C) individuals employed in regulated positions.(c)Uses(1) Routine uses (A) Users. The community nursing and day care division data system is used by department employees assigned to carry out regulatory programs.(B) Purpose. The purpose of the community nursing and day care division data system is to verify compliance or noncompliance by providers with requirements for licensure or grants.(2) Retention. Records for each personal data system are maintained in accordance with schedules prepared by the Connecticut State Library, Department of Public Records Administration and records retention schedule as approved by the Public Records Administrator as authorized by section 11-8a of the Connecticut General Statutes. Retention schedules shall be maintained on file at the office of the official responsible for the data system and may be examined during normal business hours.Conn. Agencies Regs. § 19a-2a-5
Adopted effective August 24, 1995